HR Administration Specialist

Job Description

Who are we?

At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

We are currently seeking an HR Administration Specialist to join our dynamic team in Piove di Sacco (PD), Italy!

The HR Admin Specialist supports the day-to-day activities of the Human Resources function, ensuring accurate management of documentation and administrative aspects, efficiency of processes throughout the entire employee lifecycle, and compliance with company policies and local regulations.

What kind of work will you be doing?

• Manage and update employee records in HR systems, ensuring data accuracy and completeness
• Contribute to supporting administrative management throughout the employee lifecycle
• Maintain and organize HR documentation in compliance with applicable regulations and company policies
• Manage the time and attendance system
• Collaborate with the payroll team to ensure accuracy and timeliness of input data
• Manage company fleet administration: liaise with external vendors and employees, monitor and update fleet-related reports, prepare and support necessary checks, verify and approve invoices, distribute fuel cards, and support drivers in handling issues and escalations
• Support HR Business Partners (HRBP) with reporting activities and data analysis
• Prepare HR reports (headcount, KPIs, administrative checks) and provide support during internal and external audits
• Support the HRBP team with daily administrative activities
• Provide assistance to employees on administrative topics (time and attendance, documentation, benefits)
• Contribute to the dissemination and proper application of HR policies
  
  

What will make you successful?

• At least 2 years of previous experience in HR administrative roles
• Familiarity with HR systems/software and time and attendance tools
• Experience supporting payroll processes
• Good knowledge of the English language
• Strong organizational and administrative skills
• Excellent communication and interpersonal skills
• High level of accuracy, attention to detail, and discretion
• Good knowledge of Microsoft Office (especially Excel)
• Knowledge of key HR processes
• Knowledge of Italian labor law
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment
  
  

If YOU are the person we are looking for, feel free to apply and let's start drafting your future career in a healthy and growing environment!

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength
  
  

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development
  
  

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected] . If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com/Careers

About The Team

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.