Office Manager/ HR Assistant

We are looking for a proactive and organized Office Manager / HR Asssitant to join our growing team. In this role, you'll make sure our offices run smoothly, assist the Head of HR and with daily tasks, and play a key role in creating a comfortable, efficient, and inspiring workspace for everyone.

Key Responsibilities:

Oversee the day-to-day operations of the Riga office, ensuring a productive, organised, and welcoming work environment
Lead office improvement initiatives, including workspace design, facilities management, and employee experience projects
Systematise administrative processes and introduce structure, efficiency, and best practices across office operations
Develop, implement, and maintain administrative policies, procedures, and internal guidelines
Manage office correspondence, document flow, contracts, supplier relationships, and expense tracking
Support onboarding and offboarding processes, ensuring a positive employee experience
Assist the Head of HR with HR administration, employee documentation, records management, and various people-related initiatives
Coordinate internal communications and administrative processes between departments
Organise business travel, including flights, accommodation, transfers, and travel logistics
Support the planning and execution of internal events, team-building activities, celebrations, and company gatherings
Assist with office procurement, vendor management, and workplace maintenance
Provide general administrative support to management and employees as required

Requirements

2+ years of experience as an Office Manager, HR Assistant, Administrative Coordinator, or in a similar role
Strong organisational, planning, and multitasking skills with excellent attention to detail
Proactive, hands-on, and solution-oriented mindset with the ability to improve and optimise processes
Interest in HR, employee experience, and people operations
Excellent communication skills in English and Latvian, both written and spoken
Ability to handle confidential information with discretion and professionalism
Strong administrative and coordination skills with the ability to manage multiple priorities simultaneously
Proficiency in Google Workspace and/or Microsoft Office Suite
Valid driver's licence is highly desirable

Benefits

Competitive salary based on your experience and contribution
Excellent health insurance after successful completion of the probation period — including extensive medical coverage, mental health support, and dental care
Additional paid Wellbeing Days — take time for your personal needs, health check-ups, or simply to recharge
Friendly and collaborative team — we value transparency, initiative, and support each other
Opportunity to grow together with the company and take on new responsibilities as we scale
Startup environment where your voice matters and ideas turn into features fast
Gifts from the company for work anniversaries and birthdays — because milestones matter, and we love celebrating them with you!

Office Manager/ HR Assistant

Related Jobs

Business Assistant / Project Manager

Executive Assistant

Recruiter + Office Administrator

Related Jobs

Business Assistant / Project Manager

Executive Assistant

Recruiter + Office Administrator

Cookie Settings