Payroll/HR Officer

CLdN is a leading provider of integrated quay-to-quay and door-to-door logistics solutions. Founded in 1928, CLdN ensures reliable, cost-effective transport that links the major economic areas of Europe. With 30 ships and more than 200 sailings a week, CLdN provides shortsea roll-on / roll-off (ro-ro) connections between the European continent, the United Kingdom, Ireland, Iberia and Scandinavia and offers the lowest CO2 footprint of all Western European RoRo operators.

Within this function, you will be part of a multitasking HR team and provide daily support to management and employees. You will work within a central HR platform, actively prepare the entire payroll process, ensuring consistent HR processes and procedures and be a key point of contact for both local management and staff as well as operational companies located abroad (Portugal, Spain, Poland, …).

You will be responsible for the following activities:

• Assist actively in the internal monthly payroll process, including preparing, calculating, and verifying payroll data under supervision.
• Prepare employment contracts, contract addenda, work certificates and other HR-related documents.
• Provide support to employees on various HR-related topics, including leave management, compensation, absence management, and other day-to-day HR matters.
• Support the HR team in its daily administrative operations.
• Provide legal guidance on daily HR matters, in line with Luxembourg or international labor law.
• Provide day-to-day support to management and employees regarding employee relations, performance matters, and workplace behavior.
• Assist in reviewing and updating HR concepts, procedures, and policies.
• Support and conduct employee onboarding activities.
• Maintain employee files and records.
• Follow up on training activities and training reimbursements.
• Contribute to various HR projects and continuous improvement initiatives.

Your profile:

• At least 5 years of relevant experience in an HR payroll/generalist role.
• Good knowledge of the Luxembourg social security system and labor law.
• Good knowledge of payroll administration and familiarity with specific tax matters related to cross-border commuters.
• Fluency in English is mandatory; other languages will be considered as an asset.
• Good command of MS Office.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and the ability to work autonomously.
• Pragmatic, proactive, flexible, reliable and well-organized.