Project Manager

Job Title: Project Manager – III

Duration: 6 Months

Location: Bellevue, WA

(Can be remote or hybrid out of Bellevue. Person must cover PST time zone)

Description:

• The Legal Department is seeking a highly skilled and experienced Project Manager to lead the implementation of a Regulatory Change Management System.
• This role requires a dynamic individual with experience in deploying systems, exceptional project management skills, and a deep understanding of organizational change management.

Key Responsibilities:

Project Planning and Execution:

• Develop and manage comprehensive project plans, timelines, and roadmaps to guide the implementation process.
• Define project scope, deliverables, and key milestones in collaboration with stakeholders.
• Monitor project progress and address risks, issues, and changes proactively to ensure successful delivery.

Stakeholder Collaboration:

• Work closely with legal, compliance, IT, and other relevant teams to gather requirements and ensure alignment with business goals.
• Serve as one of the points of contacts for project-related communication and updates.
• Facilitate stakeholder workshops and meetings to drive decision-making and ensure consensus.

System Implementation:

• Oversee the configuration, and deployment of the Regulatory Change Management System.
• Collaborate with vendor and internal teams to ensure system integration and functionality meet user and business requirements.
• Ensure the system implementation enhances operational efficiency.

User Experience and Training:

• Design user-friendly processes ensuring a seamless experience for end-users.
• Coordinate user training and support to facilitate adoption and competency with the new system.
• Gather and incorporate user feedback during pilot phases to optimize system performance.

Organizational Change Management:

• Develop and execute a change management strategy to support the transition to the new system.
• Create communication plans to inform and engage employees throughout the project lifecycle.
• Address resistance to change and provide support to teams adapting to new workflows and processes.

Qualifications:

• Experience managing and implementing systems, preferably within legal, compliance, or regulated environments.
• Bachelor’s degree in Business Administration, Project Management, Information Systems, or a related field.
• PMP certification is a plus.

Skills:

• Proven ability to develop and manage detailed project plans and roadmaps.
• Strong understanding of user experiences design principles and system implementation best practices.
• Expertise in organizational change management methodologies and tools.
• Excellent communication, negotiation, and problem-solving skills.
• Proficiency in project management software and tools (e.g., Microsoft Project, JIRA, Project Manager – Regulatory Change Management System Implementation Smartsheet).

Key Attributes:

• Proactive and results-oriented with a strong ability to manage multiple priorities.
• Collaborative and skilled at building relationships with attorneys, compliance subject matter experts and technical teams.
• Analytical mindset with attention to detail and a focus on delivering high-quality results.

Technology Requirements:

• System is a regulatory change management system that scans regulatory sites and flags relevant regulations requiring monitoring, and impact assessment by attorneys and compliance professionals.
• The ideal candidate will have experience with SAS implementation, working with vendor programmers, IT and vendor project managers.
• Additional experience automating manual processes, and building user experience scenarios.

What does a typical day look like?

• Working with attorneys, vendor, and legal project manager to build out the system use cases. This will include validating regulations identified in the system.
• Aligning system findings with attorney expectations, recalibrating system parameters based on findings.
• Uploading documents to system and validating the accuracy of documents mapped to regulations.
• Producing project status updates, dashboards.
• Working with pilot participants and vendor to trouble shoot issues.

Preferred background/prior work experience?

• Project management, business operations.
• Experience working with attorneys/compliance and/or and understanding of regulatory change management, this is a new process for the legal department.
• We will need someone with experience driving organizational change management.

Priority soft skills:

• Communication, adaptability, problem solving/critical thinking, enthusiasm/friendliness, detail oriented.

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [email protected] if you require reasonable accommodation.

California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting [email protected].

LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.