Freelance Project Coordinator

Project & Operations Coordinator (Freelance, Part‑Time 20h/week)

Location: Brussels-region

Start: ASAP

Contract: Until EOY (potential to extend)

FTE: 0.5

We are supporting a global Pharmaceutical client with a part‑time freelance assignment, perfect for established freelancers seeking a stable, structured coordination role. You will support a Leadership Team with day‑to‑day operations, meeting logistics, documentation, action tracking and stakeholder coordination in a dynamic, international environment.

Key Responsibilities

• Coordinate Leadership Team meetings, workshops and F2F events
• Prepare and archive agendas, materials and attendance records
• Maintain action trackers and follow‑up lists
• Consolidate inputs into clear formats (presentations, reports, trackers)
• Manage Microsoft Teams, SharePoint, and Outlook distribution lists
• Support internal communications and onboarding
• Handle PO creation, expense submissions and administrative processes
• Provide operational support and back‑up during team absences
• Act as a coordination point across internal and external stakeholders

What You Bring

• Solid experience in project coordination, operations support, or administrative coordination
• Strong Microsoft 365 capability (Outlook, Teams, SharePoint, Excel, PowerPoint)
• Confident managing documentation, trackers and structured information
• Excellent organisation, attention to detail and communication
• Proactive, reliable, discreet and comfortable in a matrix environment
• Fluent English; other European languages are a plus

Why This Role

• Freelance assignment ideal for existing freelancers
• Part‑time (20h/week)
• International, cross‑functional exposure
• Mix of operational coordination, admin support and project activities
• Collaborative, dynamic environment

Planet Pharma

We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.