Project Management Officer 2 (PMO)

Role Overview:

The PMO will be responsible for supporting project managers in ensuring the smooth execution of the payment program, focusing on budget tracking, vendor/supplier management, reporting, and project coordination. The role requires 5-7 years of relevant PMO experience and involves managing resources, tracking progress, and facilitating communication between stakeholders.

Key Responsibilities:1. Budget Tracking and Reporting:

• Publish budget utilization reports (month-on-month tracking).
• Collaborate with the Project Manager to ensure accountability for the project budget.
• Track expenses, manage expense gaps, validate expenses (planned vs. actual vs. adjusted), and address discrepancies/over-spends.
• Manage budget-related risks (identification, monitoring, and mitigation).
  
  

2. Vendor/Supplier Management:

• Support internal contract management processes, including TPRM (Third-Party Risk Management) and Legal Clearance.
• Assist in the Vendor/Supplier contracting and e-Memo processes.
• Manage Vendor/Supplier invoice processes, including timesheet reviews (with PM) and optimizing the timesheet review process.
  
  

3. Reporting:

• Weekly Status Reports (WSR) and Fortnight Meetings:
• Schedule meetings and manage logistics according to the project governance plan.
• Coordinate pre-consultations with stakeholders, draft and publish status reports, and minutes of the meeting.
• Track and manage action items until closure.
• SteerCo Meetings:
• Manage logistics, schedule pre-consultations, and collaborate with the PM to draft and publish SteerCo decks.
• Review and publish minutes, and track action items to completion.

4. Project Management Support and Coordination:

• PM Support:
• Maintain and track RAIDS register (Risks, Assumptions, Issues, Dependencies).
• Support stakeholder matrix and communication plan maintenance.
• Assist with new project initiation and setup activities.
• Provide financial planning support and assist with Kessai process (including drawdown reviews).
• Track project and program actions (TO-DO tracker).
• Resource Demand Management:
• Manage demand forecasting and fulfillment for the payment program.
• Create and maintain the resource loading sheet (RLS) and manage resource requisition processes (sourcing, setup, and interviews).
• Oversee resource onboarding processes, including laptop issuance, ID card access, and leave management for project resources.

Experience & Skills:

• Five to Seven years of relevant experience in a PMO role, ideally within project management.
• Strong organizational and communication skills.
• Proficiency in managing budgets, vendor/supplier processes, and supporting project management functions.
• Ability to handle resource management, reporting, and project coordination efficiently.