Visa & Work Permit Coordinator

Job Role Overview

We are seeking a dedicated Visa & Work Permit Coordinator to join the operations team. In this role, you will serve as a key point of contact, supporting our Deployment Department in managing all aspects of global visas, work permits, and specialized training requirements necessary for international operations onshore and offshore. Additionally, you will provide administrative HR support to the Chief Operating Officer (COO), ensuring smooth and efficient onboarding processes.

This position is based in Stavanger Norway.

Job Role Responsibilities

· Ensuring the process of Visa and work permit applications is managed effectively and timely finalized

· Supporting and maintaining overview of employees’ training documents to ensure all requirements for travel are fulfilled

· Working closely with the deployment team providing support with all HR-related tasks

· Support with recruitment from A to Z, including candidate selection, interviews, contract management and negotiation

· Onboarding/offboarding of employees

· Arrange and support in travel platforms

· Secretary in expense management platforms

· Ad-hoc admin tasks

Required qualifications and experience

At Horizon56 we strongly promote giving opportunities to the right people, so non-formal attitude, mindset and potential are a big part of how and who we hire. For this job position, we are looking for:

· Experienced in Visa & Work Permit process

· Degree level qualification in Human Resources, Business Administration or other related fields

· Demonstrable experience (+3 years) in HR field, from a similar field of global offshore deployments

· Flexible work hours to cater for various time zones as projects is globally

· Self-starter who is confident to take a lead and operate in a busy and fast changing global environment

· Ability to work within a culturally diverse environment

· Working language is Norwegian and English

· People-oriented with clear communication and proactive collaboration skills

· Fully competent with MS Office Suite

Working Location

This job requires the employee to work from the office location provided by Horizon56 in Stavanger. This will involve commuting to the office on a regular basis. It is important to note that the ability to work remotely or from a different location is not ruled out, but it is not the primary preference for this job. The purpose of this preference is to enhance and promote collaboration with team members and complete tasks efficiently.

Additionally, there may be occasional requests for the employee to travel to other locations for business purposes to meet clients or collaborate internally in Horizon56.