Project Manager (Events Management)

JPC - 4189 - Project Manager (Events Management)

Location: Abu Dhabi

Language Proficiency: Bilingual

Qualification: Bachelors Degree

Industry: Entertainment

Job Responsibilities

The Project Manager is responsible for pitching for new tenders, preparing Technical and Commercial Proposals, Client Facing, and delivery stage of the assigned projects/RFPs. Client Communication: Maintain regular communication with clients to build strong relationships and gain a deeper understanding of their quality and budget expectations.

• Project Updates: Provide management with updates on received clarifications to initiate project design.
• Supplier Quotations: Obtain a minimum of three quotations from different suppliers for the same service.
• Timeline and Strategy: Collaborate with management to establish timelines and strategies for obtaining designs, technical specifications, and costs to ensure timely tender submission.Prepare technical and commercial proposals for each assigned project, adhering to standards. Detail sizes and materials based on obtained technical specifications.
• Cost Review and Negotiation: Review all provided costs for the commercial proposal, negotiate with suppliers to reduce costs, and include estimates for freelancers, accommodation, and transportation expenses.
• Proposal Submission: Submit technical and commercial proposals to the Head of Events for final review at least three days before the submission deadline. Upon approval, obtain final approval from management. CLIENT FACING & NETWORKING
• Strengthen relationships with existing clients through regular communication and exceptional service.
• Approach new clients to expand business opportunities and foster growth. Event Confirmation & Delivery
• Budget Finalization: Finalize budget details with the client following management approval.
• Client Confirmation: Obtain the LPO and official confirmation from the client before commencing project preparations/setup.
• Artwork and Design Approvals: Coordinate with the client to obtain written approvals for final artworks and designs.
• Team Formation: Formulate an in-house and freelancer team (where necessary), create the shift schedule, subject to initial approval from the Head of Events and final approval from management.
• Project Briefing: Brief the assigned project team in advance, ensuring clarity on job tasks and responsibilities.Coordinate with the Head of Events to finalize and share technical drawings for review.
• Production Supervision: Supervise the production process in collaboration with the Production Manager.
• Permits Acquisition: Ensure all necessary event and access permits are obtained.
• Health and Safety Compliance: Ensure compliance with all health and safety measures on-site. Post Event Responsibilities
• Post-Event Review: Conduct post-event reviews to analyze project success, gather client feedback, and identify areas for improvement.
• Post-Event Report: Prepare a comprehensive post-event report detailing the event execution, challenges encountered, and recommendations for future projects. The report should provide insights and actionable feedback to improve client satisfaction and project outcomes.