Human Resources Administrator

We are partnering with a leading Government body to recruit a HR administrator/ HR support on an approx 6 month contract!

(Please note to apply you must be available immediately)

The successful candidate will play a key role in supporting the delivery of the organisation’s Human Resources strategy. They will provide day-to-day administrative support and contribute to the long-term development of the Human Resources function.

Key Responsibilities

The role includes a range of duties aimed at facilitating all HR activities, including absence management, employee life cycle processes, recruitment and selection, health and safety compliance, and shaping and delivering a learning and development plan.

This role operates within a team, and responsibilities may include:

Administration

• Support colleagues throughout their employment lifecycle.
• Act as the first point of contact for HR-related queries, researching and resolving issues where appropriate.
• Ensure HR databases are accurate, up-to-date, and comply with legislation and GDPR.
• Provide HR support and advice to employees and managers, explaining policies and procedures clearly.
• Assist in developing and maintaining HR policies and processes.
• Maintain accurate records of communications.
• Contribute to HR projects and provide administrative support as needed.
• Prepare and maintain standard and ad hoc reports.
• Support investigations for disciplinary and grievance procedures as required.
• Manage the administration for assigned HR projects.
• Successfully handle multiple projects simultaneously.
• Raise purchase orders, process invoices, and update budget management systems as appropriate.

Human Resource Information System (HRIS)

• Support the management of the Human Resource Information System.
• Prepare and maintain payroll and sick leave administration.
• Manage processes for maternity, paternity, adoption, and parental leave.
• Ensure compliance with relevant legislation, regulations, public pay policies, and internal controls for best practices in payroll and sick leave functions.
• Support the accurate and timely end-to-end processing of payroll information.
• Liaise with finance and other divisions regarding employee information for joiners, leavers, movers, and amendments.
• Collaborate with relevant stakeholders to ensure efficient delivery of HRIS services.
• Work with third-party suppliers to deliver effective HRIS, payroll, and sick leave functions.
• Maintain and improve data integrity within the HRIS.

HR Policy and Procedures

• Support the development and documentation of HR policies and procedures in line with best practices, organisational strategy, and legal requirements.
• Provide guidance and interpretation of HR policies.
• Ensure the HRIS system aligns with current policies and procedures.

Stakeholder / Relationship Management

• Develop and maintain relationships with key internal and external stakeholders.
• Maintain and update the HR intranet to provide critical HR information.
• Manage relationships with third-party providers and outsourced services as necessary.

Quality Control

• Monitor and maintain the integrity of HR records.
• Provide quality HR reports for team members and managers.
• Ensure timely and accurate implementation of HR system updates and enhancements.

Eligibility Criteria

To be considered for this role, candidates must demonstrate the following qualifications and experience in their application:

Essential Experience

A minimum of two years’ experience in an HR support role, with a proven understanding of:

• HR policies and procedures
• Employment legislation
• Human Resources Information Systems (HRIS)
• Data protection regulations
• Occupational health practices

Qualifications/Mandatory Training

• A professional qualification at a minimum Level 6 on the QQI Framework in Human Resources, Learning & Development, or Business Administration

Desirable Criteria

• Membership of the Chartered Institute of Personnel and Development (CIPD)
• A professional qualification in a related discipline
• Knowledge of rules and regulations governing HR in the public sector
• Familiarity with public sector sick leave policies and procedures
• Experience using PeopleXD (CoreHR)
• Expertise in recruitment and selection processes
• Learning and development planning and delivery
• Knowledge of welfare, health, and safety regulations

If this sounds like you and you're interested in being considered for this unique opportunity please apply asap. We will ideally submit shortlists in 48 hours.