Executive Assistant to Chief Executive Officer

About the Company

This exciting start-up is breaking new ground with its global, tech-driven approach to business news media. With offices in key financial and tech hubs worldwide and leveraging innovative technologies like blockchain and web3, the company is on a mission to engage audiences in new and transformative ways.

About the Role

As the Executive Assistant to the CEO, you will be the trusted right hand to a visionary and dynamic leader who requires an individual capable of managing complex priorities and navigating challenges with diplomacy, tact, and resourcefulness.

Responsibilities

• Administrative and Organizational Tasks
• Calendar Management: Scheduling meetings, appointments, and conferences, often balancing complex time zones and priorities.
• Travel Coordination: Arranging detailed itineraries, booking flights, accommodations, and transportation for domestic and international travel often in different travel zones.
• Email and Communication Management: Screening, organizing, and drafting emails and correspondence on behalf of the executive.
• Strategic and Operational Support
• Meeting Preparation: Preparing agendas, gathering background materials, and taking detailed notes during meetings.
• Project Management: Overseeing special projects, ensuring timelines and deliverables are met.
• Problem Solving: Proactively identifying and resolving operational or logistical challenges. Conducting thorough research to support decision-making and strategic initiatives. Proactively identifying and resolving administrative and operational challenges.
• Interpersonal and Liaison Responsibilities
• Stakeholder Management: Acting as a point of contact between the executive and internal or external stakeholders.
• Team Coordination: Ensuring smooth collaboration between departments and maintaining effective communication across teams. Coordinating externally by establishing communication and liaising with VIPs, CEOs, and other key leaders.
• Confidentiality and Discretion
• Handling sensitive information with utmost confidentiality, including financial data, contracts, and personal matters.
• Exercising sound judgment and discretion in handling confidential and sensitive matters.
• Research and Analysis
• Conducting research on various topics to inform executive decisions.
• Summarizing reports, news, or industry trends to keep the executive informed.
• Miscellaneous Tasks
• Personal Assistance: Managing personal errands or household matters, such as event planning or managing personal finances.
• Expense Reporting: Tracking expenses, preparing financial reports, and managing reimbursements.
• Tech Support: Assisting with technology, software tools, and troubleshooting as needed.

Qualifications - At least 10 years of experience in a high-level Executive Assistant role, ideally in a fast-paced, entrepreneurial/media environment.

Required Skills

• Impeccable organizational, time-management, and multitasking skills. Exceptional written and verbal communication abilities, with a professional and personable demeanor.

• Advanced proficiency in Microsoft Office, cloud-based tools, and collaboration platforms like Zoom and social media.

• A proactive, solutions-oriented mindset with the ability to adapt to shifting priorities and solve problems independently.

• Unwavering professionalism and discretion, especially in high-stakes and high-pressure situations.

• Strong interpersonal skills and the ability to liaise with high-profile individuals calmly and confidently.