Project Coordinator

Project Coordinator

6-month Contract to hire, W2

Remote – NO C2C

Job Summary

The Project Coordinator will support the successful planning, execution, and completion of projects. This role involves working closely with the Project Manager on new tasks, coordinating project activities, managing schedules, supporting project plan development, and ensuring effective communication between project team members and stakeholders. This role also requires maintaining project documentation, analyzing data, and supporting program teams with financial tracking, invoicing, and reporting. Proficiency in Smartsheet is critical for effectively managing and tracking project tasks, timelines, and deliverables. The ideal candidate must be comfortable navigating ambiguity, taking detailed notes during meetings, following up on action items, and interacting with senior leadership. Healthcare experience is preferred.

Education

• Bachelor’s degree in Business Administration, Information Systems, or equivalent experience.

Work Experience

• 1-3 years of experience in project coordination.
• Healthcare experience preferred.
• Experience coordinating large, multisite product rollouts is a plus.

Additional Knowledge, Skills, and Abilities Required

• Proficiency with Smartsheet for project management and collaboration.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work collaboratively in a team environment.
• Strong analytical and problem-solving skills.
• Ability to understand and operate effectively in situations with ambiguity.
• Experience with Microsoft Office Suite, SharePoint, Visio, and Excel.
• Experience working in a matrixed environment.
• Familiarity with structured System Development Life Cycle (SDLC) processes.
• Ability to facilitate large meetings and effectively communicate with all levels of management.

Essential Functions

• Essential functions are the tasks, duties, and responsibilities critical to the performance of the job. The Project Coordinator’s essential functions include:Assist in planning and executing projects from initiation to closure.
• Coordinate project activities, ensuring alignment with objectives and deadlines.
• Utilize Smartsheet to develop and maintain project documentation, including project plans, timelines, and status updates.
• Schedule and coordinate meetings, ensuring all necessary stakeholders are involved.
• Take detailed notes during meetings and follow up on action items to ensure timely resolution.
• Facilitate project meetings, including preparing agendas, taking minutes, and following up on action items.
• Organize and maintain project files for easy access and reference.
• Build strong relationships to foster collaboration with team members and stakeholders.
• Work closely with the Project Manager to support new tasks and initiatives.
• Analyze and compile data from various sources to inform project decisions and documentation.
• Prepare reports and presentations for multiple types of audiences.
• Support program teams with project costing, invoicing, and overall financial tracking.
• Maintain project status reporting and planning to ensure deadlines are met.
• Evaluate and prioritize tasks to support program delivery.

Key Competencies

• Technology Proficiency: Skilled in using Smartsheet, Microsoft Office Suite, and other project management tools to drive efficiency.
• Communication: Clearly and effectively communicates with team members and stakeholders.
• Organization: Manages multiple tasks and priorities with precision.
• Collaboration: Builds strong working relationships to ensure project success.
• Problem-Solving: Approaches challenges with a solutions-oriented mindset.
• Adaptability: Thrives in environments with ambiguity and evolving priorities.
• Attention to Detail: Maintains accuracy in project tracking, documentation, and reporting.
• Multitasking: Handles multiple priorities across various projects in an organized and efficient manner.

The compensation range for this position is $25/hr-$30/hr (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location).

*Note: Disclosure as required by the Equal Pay for Equal Work Act (CO), NYC Pay Transparency Law, and sb5761 (WA)

Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

For immediate consideration, please forward your resume to [email protected]

If you require assistance or an accommodation in the application or employment process, please contact us at [email protected].

Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.