HR Administration Specialist

Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry's digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.

We are looking for an HR Administration Specialist to join our team. This role involves managing key HR processes, ensuring data accuracy, and supporting both contractors and internal stakeholders. The ideal candidate is detail-oriented, proactive, and skilled in HR systems, with a passion for process improvement and effective collaboration.

Main Responsibilities

Contractor Lifecycle Management

• Oversee the complete contractor lifecycle, including onboarding, contract renewals, payment tracking, and offboarding.
• Communicate with contractors to ensure contracts are accurate, terms are clear, and payments are processed on time.
• Collaborate with finance to track contractor expenses, ensuring compliance with company policies and alignment with budget forecasts.
  
  

Data Management & Reporting

• Maintain accurate and up-to-date HR records across all systems and data sources.
• Generate and update regular reports, including headcount, turnover, accruals, and budget-related metrics.
• Work closely with the finance team to ensure HR data aligns with financial reports and supports decision-making.
  
  

HR Systems Administration

• Act as the primary contact for maintaining and troubleshooting HR systems and databases, providing support for team queries.
• Ensure data integrity across HR systems by identifying and resolving discrepancies.
• Assist with the implementation or upgrading of HR tools, including data migration and system integration as needed.
  
  

Process Optimization

• Identify opportunities to streamline or automate manual processes to improve efficiency in HR data management and reporting.
• Develop and maintain clear process documentation for reporting, contractor management, and system use to standardize procedures.
  
  

Organizational Support

• Support initiatives related to organizational leveling and grading, both as a project and on an ongoing basis as required.
• Contribute to other tasks as assigned by the Senior Manager or team leadership.
  
  

Requirements

Skills & Qualifications

• Bachelor's degree in Human Resources, Business, Data Analytics, or a related field, or equivalent work experience.
• Proficiency in Excel and experience with complex HRIS systems (e.g., ADP, SAP) and reporting tools.
• Strong attention to detail with a proactive mindset for identifying and resolving data issues.
• Experience in contractor or external vendor management is a plus.
• Excellent organizational skills and the ability to manage multiple tasks in a fast-paced environment.
  
  

Personal Qualities

• Detail-oriented and proactive.
• Strong analytical skills and a focus on process improvement.
• Collaborative and solutions-driven mindset.
  
  

Language Skills

• English: B2/C1
• Russian: Native
  
  

Special Work Experience Required

• Minimum 2 years of relevant experience in HR, contractor management, or data reporting roles.
  
  

Best Practices for Success

• Streamline processes to deliver compliant and efficient data management.
• Focus on data accuracy and integrity in all reports and systems.
• Collaborate regularly with finance to ensure consistency and alignment of data.
• Continuously seek opportunities for automation and process improvement.
  
  

We offer:

• Remote full-time job
• Working hours - CET (Monday to Friday)
• Fixed rate depending on the career level
• Annual review and loyalty bonus
• Overtime hours are possible for this position
• Corporate Laptop
• Free corporate language courses
• Corporate events online and offline
• a cool team
  
  

Team spirit and friendly atmosphere: we work in an open, friendly and trusting environment that welcomes initiative. In the Xometry team, everyone is ready to help and support in difficult times, and we always celebrate victories together and appreciate the contribution of everyone.

Development opportunities: we are a fast growing company, each new task is an interesting challenge for the team.

We care: ongoing free of charge well-being activities for our people, charity projects worldwide.

Flexibility: speed and flexibility are some of our advantages, allowing us to achieve amazing results. We have flexible processes and planning, we can respond to rapidly changing conditions and remain effective in the face of uncertainty.

Onboarding: Well structured onboarding plan for new employees combining all in one process, technology, and systems components.

Here at Xometry we believe in diversity, equity, inclusion and belonging. We are committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness and providing a positive workplace for all.

Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.