Project Manager

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who We Are Supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
  
  

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

NCIA CSU Brussels – Coherence Branch

Within the Agency CIS Support Unit (CSU) Brussels provides consistent, reliable and cost-effective ICT service delivery to all NATO customers located in the NATO compound in Brussels, including understanding and managing the interface with the Secretary General and Deputy Director General International Military Staff (DG IMS), through his/her delegated representatives ICTM/EXCO IMS, who act in the role of Intelligent Customer. The Coherence (COH) Branch supports the Agency’s Demand Management (DM) organization, and is responsible for liaison with all customers in the CSU’s AoR and supports the Commander CSU in the role as NCI Agency representative and provides a single entry point for customers. The Coherence Branch contributes and/or conducts monitoring and measurement of customer satisfaction. SMB supports the management of all agreements concerning Service Provision, Operations and Exercises within the CSU AoR. The Coherence Branch supports Service Lines in the implementation and improvement of service management processes.

NCIA CSU Brussels – Coherence Branch – Service Transition Team

Within the Coherence Branch, the Service Transition Team is responsible for the Change Management, Configuration Management and Project Coordination and Project Management. Under the direction of the Head of the Branch and the Service Transition Manager, the Project Manager (PM) leads the entire lifecycle on project with low/moderate complexity for projects related to CSU Brussels and NATO HQ within scope, schedule and budget. The PM is responsible for overseeing the planning, implementation and tracking of project. Depending the project, the PM leads project teams, and communicates with stakeholders and reports on project progress in various meeting

Role Duties And Responsibilities

• Manages projects with low/moderate complexity;
• Identifies, assesses and manages risks to the success of these projects;
• Works according to predictive (plan-driven) or adaptive (iterative/agile) approach;
• Create and maintain project plan according the ongoing project implementation
• Prepare the Monday’s planning meeting to display and present the activities of the week to the staff.
• Create the Slides for the weekly Operations Meeting with feedback of all ongoing projects.
• Create the documentation for the in processing of the material of project deliverables.
• For each ongoing project, create and file the minutes of the periodic (weekly/fortnightly) project meetings.
  
  

Under the direction / guidance of the Head of Coherence Branch and Head of Service Transition Team will be supporting the following activities:

Project management:

• Defines, documents and carries out small projects or parts of a projects, alone or with a small team, actively participating in all phases.
• Identifies, assesses and manages risks to the success of the project.
• Applies appropriate project management methods and tools.
• Agrees project approach with stakeholders, and prepares realistic plans (including quality, risk and communications plans) and tracks activities against the project schedule, managing stakeholder involvement as appropriate.
• Monitors costs, timescales and resources used, and takes action where these deviate from agreed tolerances.
• Ensures that own projects are formally closed and, where appropriate, subsequently reviewed, and that lessons learned are recorded.
• Identifies where changes are required, evaluates the impact, and informs/advices stakeholder about the implications and consequences;
• Adheres to and uses the Change Management process for changes to baseline requirements;
• Allocates tasks and project work to staff outside the team.
  
  

Continuous Improvement:

• Identify areas for improvement in documentation and processes;
• Contribute to the knowledge base for Coherence & CSU Brussels;
• Ensure information is accurate and up-to-date.
  
  

Collaboration with IT Teams:

• Work closely with other CSU Brussels IT teams and other NHQ/NCIA/Enterprise stakeholders to ensure alignments across the enterprise,
• Collaborate on projects and initiatives,
• Participate in P3M forums and discussions to stay aligned with general Agency directives.
  
  

Essential Skills And Experience

• Experience and knowledge in cyber security testing, security audits and cyber security compliance frameworks.
• Experience in vulnerability management, vulnerability assessments tools, cyber security hygiene and cyber security compliance frameworks.
• General experience in all lifecycle aspects of Communication Information Systems (CIS) aimed at achieving effective system development and deployment. Sound technical knowledge on wide area networks and local area networks.
• Ability to manage, coordinate and supervise as leadership skills in team leadership and building.
• Experience in the development and use of Information Technologies (e.g. servers, switches, web technologies, encryption equipment, etc.). This must include the range of activities involved in planning, organizing, coordinating, and assessing the CIS related activities to accomplish assigned functions and tasks.
• Detailed knowledge of CIS architectural design as applied to computer systems.
• Experience in developing technical policy level documents; in CIS and in services management.
• Experience in implementing CIS security criteria and associated applications, assessing the effectiveness of security software, resolving problems.
  
  

Desirable Skills And Experience

• Previous work experience in international organizations, such as NATO, or specialized Defence Industry,
• Knowledge of NATO CIS Security Policy, Directive and Guidance,
• ITIL Certification,
• Project Management certification.
  
  

Education

• University Degree and 3 years function related experience or Higher Secondary Education and completed advanced vocational training leading to a professional qualification or professional accreditation with 4 years post related experience.
  
  

Working Location

• Brussels, Belgium
  
  

Working Policy

• On-Site
  
  

Travel

• Some travel to other NATO sites may be required
  
  

Security Clearance

• Valid National or NATO Secret personal security clearance
  
  

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.