HR Administration Specialist

Primary purpose of the role

The HR Administrator is the first point of contact for HR-administration related queries (HR

documents, benefits, time & attendance) from all employees, including contractors and external partners (payroll provider, local authorities) and will be responsible to ensure that all

documents/policies are maintained in line with legal regulations and as per company local and

regional policies and procedures.

Key Accountabilities:

● Responsibility for keeping, recording and archiving all employee documentation in line with

legal requirements and as per company processes set-up

● Supporting HR processes (local recognition program, service awards) in terms of documents

preparation and communication with employees

● Preparing and compiling various HR reports, summaries and documentation

● Supporting HR benefits administration and supporting employees in solving their queries

related to benefits

● Support in preparation of necessary documentation for internal and external audits and for

any authorities

● Ongoing cooperation with payroll provider in terms of on time and complete HR data and

documents exchange

● Supporting HR function in delivering data for necessary and required statutory and business

reporting

● Tracking and processing HR-related invoices in cooperation with Finance

● Coordination of the process of internal global compliance trainings for all employees

● Daily cooperation with HR Generalist to ensure end-to-end efficient process delivery

● Close cooperation with all HR team members within Poland and across EMEA

Knowledge/Skills/Experience:

● At least 2 years proven work experience as an HR Administrator, HR Administrative Assistant,

personnel administration or relevant role

● Good understanding of local labour law and other regulations regarding employee

documentation (personal files)

● Feeling comfortable to learn new HR systems & tools (knowledge of Workday will be an

additional asset)

● Computer literacy (MS Office applications, in particular; practical knowledge of Excel is a

must)

● Excellent organizational skills, with an ability to prioritize own work

● Ability to work in matrix organisation and with high level of interaction with regional HR team

● Team player, easily adapting to changing circumstances

● Very good communication and interpersonal skills

● Reliable and self-driven, customer focused, delivering high quality results

● University degree/diploma

● Good and communicative English level B1

We offer:

● Fixed term employment contract until the end of 2026

● Opportunity for professional development and contact with modern business solutions in the

field of comprehensive information management

● A chance to develop their own career path in a global company

● Friendly work environment in a dynamic team

● Market-compliant remuneration and bonus system

● Additional benefits: private Medical Care, life insurance, sport card (Multisport), christmas gift

cards, anniversary awards, english lessons