Role: Human Resources Coordinator

Contract Type: Volunteer

Interview: February 2025

Duration 12 Months

Who we are & What do we believe? 

Arcadia is a non-profit, international non-governmental organisation with a global presence, comprising 238 members from all seven continents. Founded and headquartered in Geneva, Switzerland, Arcadia is dedicated to two core missions:

Our primary mission is to make university-level education accessible to everyone, irrespective of financial, social, geographical, or political barriers. We strive for academic excellence and aim to diminish the limitations to education, ensuring that high-quality education is available to all. Our secondary mission is to foster a global appreciation and support for art. By addressing contemporary global issues through art in our exhibitions, and highlighting significant art events worldwide, we aim to cultivate a deep-seated art consciousness. Our goal is to inspire a greater appreciation for art in the modern world.

At Arcadia, our academic team consists of over 70 international researchers who contribute to Higher Education-level academic articles across a myriad of disciplines. Our commitment to sharing knowledge without any charges or subscriptions ensures that everyone, everywhere, can benefit from our collective expertise. We believe in the transformative power of education and art to create a better, more enlightened world, a modern utopia.

Wherever you are, whoever you are !

We believe that the internet is one of the greatest resources humanity has achieved, giving us the opportunity to exceed our physical boundaries. Arcadia welcomes all; regardless of gender, ethnicity, and age. We embrace diversity and as an international NGO with more than 79 different nationalities, our aim is to support diversity within our teams and allow people all around the world to have the opportunity to join and contribute and grow in their fields of interest.

About the Position

Arcadia is seeking a dynamic and experienced Human Resources Coordinator to lead and oversee a team of 20 human resources assistants. This pivotal leadership role is key to driving the organization’s administration and recruitment strategy, ensuring the identification and recruitment of top-tier talent to meet Arcadia’s evolving needs. The assistants will be appointed to managers for administrative tasks. The Coordinator will work closely with other HR managers to assign assistants to various managers and streamline the workflow and reporting process. In doing so, the assistants will also learn recruitment principles, aligning recruitment efforts with the organization’s strategic goals to ensure the right talent is brought in to support our continued growth and transformation. In this role, you will take ownership of setting the strategic direction for teaching recruitment in accordance with the organization's needs, while showcasing the recruitment process as a key part of HR. You will guide your team in executing advanced recruitment methodologies, ensuring that selected candidates are evaluated with the highest level of professionalism and expertise. As the leader of this assistant team, you will collaborate with each head of the HR department to assign assistants to different departments, rotating them on a monthly basis to allow them to experience various areas of HR. You will be tasked with guiding them to understand the different disciplines of HR while strengthening their core HR recruitment skills. Your leadership will be integral in shaping the future leadership of the organization. You will play a crucial role in ensuring that the recruitment of top leadership talent is conducted with the utmost confidentiality, professionalism, and alignment with Arcadia’s values and mission. Additionally, you will conduct monthly department meetings and report directly to the Chief Human Resources Officer, providing insights and updates on recruitment progress.

Key Responsibilities

Recruitment Strategy and Team Development

• Design and implement recruitment strategies to ensure a steady pipeline of top-tier talent, especially for leadership roles. Guide the development and execution of recruitment campaigns, ensuring they align with organizational goals and workforce planning. Mentor a team of HR assistants by teaching them recruitment best practices, helping them support the recruitment officers in sourcing and evaluating candidates effectively.

Assistant Management and Rotation

• Manage a diverse team of 20 HR assistants, providing them with hands-on experience across various HR disciplines. Appoint assistants to different HR managers within the organization—covering areas like culture, training, development, recruitment, talent acquisition, and communication—to broaden their perspectives and develop a well-rounded skill set. Ensure assistants receive continuous guidance, while helping them apply their learnings to real-world HR functions.

Leadership and Performance Oversight

• Lead and mentor the HR assistant team, fostering a collaborative and high-performance culture. Set clear performance expectations, provide feedback, and evaluate progress. Hold monthly meetings to assess recruitment metrics and the assistant rotation process, identifying areas for improvement and enhancing efficiency. 

Skills and Competencies Required:

Recruitment and Talent Management Expertise

• Extensive experience in recruitment, with a deep understanding of candidate sourcing, evaluation, and selection. Ability to mentor and teach recruitment principles to others, ensuring assistants are equipped to contribute effectively to the recruitment team.

Cross-Departmental Team Management

• Proven experience in managing and mentoring a diverse group of assistants, ensuring they gain exposure to different HR functions. Ability to guide assistants through rotating placements, balancing their development across various HR disciplines while maintaining focus on the overall recruitment strategy.

Qualifications

• A Master’s degree in Human Resources, Psychology, Business Administration, Organisational Leadership, or a related field is required.  
• 5 years of experience in recruitment, talent coordination, or headhunting, with a proven track record of success in C level, director level, and senior leadership recruitment.  
• Minimum 3 years experience in managing and leading a team of high performing recruitment professionals, including setting performance metrics, providing coaching, and driving team success. A solid background in designing and executing recruitment strategies specifically tailored to identify and attract high caliber leadership talent.  
• Proven ability to work closely with executive teams and senior leadership to understand organisational needs, contribute to workforce planning, and align recruitment strategies with long term business goals.
• Expertise in executive search methodologies and headhunting techniques, including talent mapping, market research, and competitor analysis to identify the best candidates.  
• Strong understanding of candidate assessment frameworks, with the ability to implement and manage rigorous interview processes for senior leadership roles, ensuring the selection of individuals who align with organisational culture and strategic objectives.  
• Proven success in managing confidential and sensitive recruitment operations, particularly at the executive level, demonstrating discretion, professionalism, and integrity in all hiring activities.  
• Comfortable with part time commitment, contributing 8–10 hours (20%) per week, with availability for remote work, selecting your own working hours.
• A motivational and empathetic leadership style, with a commitment to fostering inclusivity, integrity, and excellence. Strong interpersonal skills to inspire trust and credibility within the organization.  



What We Offer 

• An online certificate with an international serial number after completing one year at Arcadia.
• Access to Arcadia's Executive Education Certificate Program, which includes six courses totaling 64 hours, specifically tailored for your role, with international certification.
• Access to a global network of seasoned professionals and consultants, offering tailored support to help you grow, excel, and advance in your area of expertise.
• We promise you a green world, a new feature. Join a fully netzero carbon emission organisation committed to supporting a greener world.
• Flexible working hours based on project deadlines. You must be available to work 810 hours per week, with the flexibility to choose your working hours.
• The chance to be part of our volunteer organisation, contributing to Arcadia's humanitarian mission to provide education for all.
• Possibility of contract renewal with advancement at your field at the end of your 1 year according to evaluation of the Arcadia Board.
• The opportunity to work remotely, providing flexibility and the ability to balance your work with other commitments. 
• The chance to work with a diverse team of individuals from around the world, supporting the organisation's commitment to inclusivity and diversity. 
• Being credited with your name, picture and also being credited in the '' Team '' section. 
• Training sessions from our valuable and well experienced team members.
• Being part of our volunteer based organisation, and the satisfaction of contributing and doing good to the world.

Arcadia is an equal opportunity provider. We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.