HR Assistant

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who We Are Supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
  
  

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties And Responsibilities

• Support the HR Technology Specialist in support in the day to day work and ad-hoc projects as needed and therewith enable continuous service provisions, especially during peak periods where presence is required;
• Provide proactive administrative support on a variety of subjects;
• Draft and coordinate PowerPoint presentations;
• Independently arrange meetings and workshops, to include room reservations, documentation preparation, drafting meeting notes, etc.
• On behalf of the HR Technology Specialist, attend and support meetings and workshops related to Digital CPO;
• Provide functional support related to Digital CPO applications, such as Oracle HCM Cloud, Oracle Business Intelligence, Taleo Recruiting and Onboarding modules;
• Independently capture application change requests, provide impact analysis on other modules and applications and generate progress recommendations;
• Support the HR Technology Specialist in advising the CPO Team and internal stakeholders on options, risks, and any impacts on other processes or systems;
• In relation to the anticipated replacement of the current applicant tracking system:
• Provide functional support;
• Review and update any business requirements and assist mapping them to the functionality of the new system;
• Support functional/technical design workshops;
• Prepare communications, status and issue reports and updates to the CPO team, the project team and other internal stakeholders on a regular basis;
• Share knowledge with the CPO team to continually improve implementation methodology;
• Prepare training material, arrange training sessions and support the training provision
  

Essential Skills And Experience

• Seasoned administrative support experience;
• Experience in working in a multinational and high demand environment;
• Experience in independently setting up meetings and workshops, focusing on the wider picture to deliver the best possible attendee experience;
• High level of attention to details and customer focus;
• Prior experience supporting the implementation of Software as a Service applications for HR;
• HCM implementations/upgrades;
• Ability to work on all project phases: Project Preview, Fit/Gap Analysis, Testing, Production Support.
  
  

Working Location

• The Hague, Netherlands
  
  

Working Policy

• On-Site
  
  

Travel

• Some travel to other NATO sites may be required
  
  

Security Clearance

• Valid National or NATO Secret personal security clearance
  
  

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.