HR Assistant

Viking EMEA is actively expanding and to enhance our position on the market we are looking for the right person to join the team as the HR Assistant.

In this position, you will support the HR team with the tasks in HR Administration and recruitment processes. The ideal candidate is a multi-tasker with strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced international environment. It is an ideal start of your journey in the HR sphere where we will help you learn and develop further in this role.

The duties include but are not limited to:

Recruitment:

• Assist with job postings on various platforms
• Screen applications based on job requirements
• Assist with scheduling interviews and coordinate with candidates and hiring managers
• Update candidate records in the applicant tracking system (ATS)
• Communicate with candidates to provide updates on their application status

HR Administration:

• Assist with maintaining and updating employee records
• Support the preparation of regular payroll reports
• Ensure employee timesheets are accurate and complete
• Assist in daily HR administrative tasks

Location and package:

The position is an office-based role in Luxembourg and does not require travelling. The role reports to the HRD.

The role can be part-time (75-80%).

The role is an entry level position, we are open to have candidates with the right qualities rather than experience, therefore the remuneration also reflects the starting level.

Qualifications and experience:

Previous experience in an administrative role; experience in recruitment or payroll is advantageous but not required

• Proficiency in MS Office Suite (Excel, Word, Outlook).
• Fluency in English, knowledge of French is desired, additional European languages are an advantage

Personal characteristics:

• Strong organizational skills
• High level of accuracy and attention to details
• Service-oriented personality with a hands-on mindset, ready to tackle any task with a positive and solution-driven attitude
• Excellent written and verbal communication skills
• Ability to handle sensitive information with confidentiality
• Adaptability to manage multiple tasks effectively

Our offer:

Stable company: for over three decades, our company has stood the test of time, weathering economic shifts, technological revolutions, and industry changes. We’re not just stable; we’re a ship that has sailed through storms and emerged stronger. Be part of a team that values tradition, experience, and unwavering commitment.

Great place to work: we’re not just a big company; we’re a close-knit community that spans continents. As you contribute to impactful projects, you’ll experience the best of both worlds: the resources and reach of a multinational structure combined with the warmth and support of a tight-knit family. Grow your career with us, collaborate across borders, and enjoy the advantages of a truly inclusive and nurturing environment. Apply now and become part of our extraordinary journey!