Manager, PMO (Project Management Office)

Department: Corporate and Sustainable Development

Location: Lausanne, Switzerland

Contract Type: Open-ended

Activity Level: 100%

The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including athletes, National Olympic Committees (NOCs), International Sports Federations (IFs), Organising Committees for the Olympic Games (OCOGs), Worldwide Olympic Partners, and Media Rights-Holders. It also works with public and private authorities, including the United Nations and other international organisations.

If you are an experienced Project Management Office Manager, and the vision to build a better world through sports inspires you, this is a unique opportunity to make a lasting difference to the Olympic Movement at its very heart. As a Manager, PMO (Project Management Office) you will enable the Organisation realise its various objectives with your sound experience and capabilities.

Main responsibilities

Operations

• Consolidate project and programme portfolio information in collaboration with business managers, providing analysis to support strategic decision-making.
• Monitor portfolio rollout, delivering regular updates, dashboards, key performance indicators, and follow-up actions to drive progress.
• Support the Head of Strategic Development in organising PPMO meetings and facilitating the decision-making process, including meeting coordination, agenda preparation, and minute-taking.
• Manage and maintain the IOC’s project management environment (SmartPM Hub/Smartsheet), ensuring its efficient and effective operation.
• Provide monthly portfolio reporting to management, prepare ad hoc reports as required, and support reporting needs for the Plan and Budget Committee.
• Facilitate project prioritisation processes to ensure alignment with strategic goals.

Business Ownership

• Serve as the business owner for the IOC’s project management platform, working closely with the Technology and Information department to improve and enhance its functionality.
• Support alignment between the project management platform and the ERP system.
• Support IOC Strategic Development Business Relationship Managers in overseeing programmes and projects, ensuring their alignment with internal procedures.

Methodology and Maturity

• Co-facilitate the project management community, including related activities and training initiatives with the Business Relationship Managers
• Continuously refine and enhance PMO processes to improve efficiency and effectiveness.
• Strengthen project management maturity at the IOC by reinforcing best practices, implementing methodologies, and optimising procedures.
• Support onboarding and training efforts to ensure effective use of the IOC’s project management tools.
• Provide ad hoc project management support for key identified projects.

Eligibility criteria

• Post-graduate diploma (Master) or minimum 3-4 years professional experience as PMO.
• Proven track record in the field of management consultancy or project management office, etc.
• Project management certification (PMI or equivalent)
• Proficient use of project management tooling (Smartsheet would be a strong plus), appetite to learn.
• Proficient use of Power BI visualisation tooling and/or appetite to learn.
• Experience in navigating multicultural environments.
• Fluency in English with excellent oral and written knowledge (French is a plus, but not mandatory).
• Proficient in other Microsoft suite tools (Word, Excel, and PowerPoint).

Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.