HR Administrator

🏷️Title: HR Administrator

👫Department: Human Resources

📍Location: Lisbon, Portugal - Hybrid/Remote

About Block Labs

Block Labs is a leading force in the Web3 space, incubating, investing in, and accelerating top-tier fintech, crypto and iGaming projects. With a mission to shape the future of decentralized technology, we partner with visionary startups to raise funding, refine product-market fit, and grow their audiences. Our diverse team drives innovation, using deep industry expertise and an extensive network to empower the next wave of blockchain-driven companies. At Block Labs, we’re passionate about turning bold ideas into breakthrough success.

We’re looking for an HR Administrator to join our rapidly growing organisation!

About The Role

We are seeking a highly organised and detail-oriented HR Administrator to provide comprehensive administrative and operational support to the HR department. This role will be instrumental in managing the employee lifecycle, supporting key HR initiatives, and ensuring smooth HR operations. The ideal candidate will be a proactive problem-solver with excellent communication skills and a passion for creating a positive employee experience.

Key Responsibilities

• Employee Lifecycle Administration: Manage all administrative tasks related to the employee lifecycle, from onboarding to offboarding. This includes drafting employment contracts, processing new hire paperwork, managing employee data in HRIS systems, tracking employee status changes, and ensuring compliance with all relevant regulations.
• Onboarding Calls: Conduct onboarding calls with new employees on their first day, welcoming them to the company and ensuring they have all the necessary resources.
• Policy Updates: Support the HR Manager in updating and maintaining company HR policies and procedures, ensuring they are compliant with current legislation and best practices. This may include drafting policy revisions, communicating changes to employees, and updating policy manuals. Supporting the HR Manager in adding company policies into Notion.
• Equipment Ordering and Platform Management: Assist the HR Manager with ordering employee equipment, managing HR-related platforms (e.g., ATS, HRIS), and liaising with vendors. This may involve tracking inventory, sending invoices, and troubleshooting technical issues.
• General HR Administration: Provide general administrative support to the HR department, such as scheduling meetings, preparing reports, managing correspondence, and maintaining HR files.
• People Initiatives Support: Assist the HR Manager and Head of Talent in the implementation of various people initiatives, such as performance management programmes, employee engagement activities, and talent development programmes. This may involve coordinating logistics, preparing materials, and tracking progress.
• Employee Relations (ER) Case Support: Provide administrative support in managing employee relations cases, including documentation, scheduling meetings, and maintaining confidentiality. Assist with note taking and preparing documentation for investigations or disciplinary meetings.
  
  

Required Skills

• Administrative Skills -Strong record-keeping, data entry, and organisational abilities are crucial.
• Technical Skills - The ability to run reports through various systems and keep them up to date on a regular basis.
• Communication Skills - Excellent written and verbal communication for interacting with employees and stakeholders.
• Organisational Skills -The ability to prioritise tasks, manage time effectively, and meet deadlines and is detail orientated.
• Confidentiality and Discretion -The ability to handle sensitive information with integrity.
• Customer Service -The ability to interact with people in a positive and helpful way.
• Adaptability - The capacity to adjust to changing priorities and work in a fast-paced environment.
• Knowledge of HR Policies and Procedures - Understanding of basic employment laws and regulations - Portugal or UK.
• HR Information Systems (HRIS) Proficiency - Experience with HR software and databases for managing employee information.
  
  

Relevant Education (preferred)

A bachelor's degree in Human Resources Management or CIPD level 3