Executive Talent Coordinator

Executive Talent Coordinator | Bay Area

The Opportunity

Join the team to help bring the world's best talent to Adobe. As a Talent Coordinator you will play a vital role on the talent team. You'll work with talent partners, scouts, hiring managers, and leadership to ensure the best candidate experience possible. This fast-paced, high-impact role allows you to be a specialist at finding solutions and accommodating diverse hiring needs and responsibilities. Come join Adobe's #OneTeam!

This position will support our team on a full-time 40-hour work week basis with the expectation of coming into the office 3 days a week. This is a contingent position (temp) that will be W2 payrolled through our CWP managed service provider, Magnit. Magnit offers health, dental, vision, and 401(k) benefits.

What you'll Do

• Partner closely with Talent Partners, Hiring Managers, Interviewers and Executive Assistants to successfully drive candidates through the interview, offer and hiring process.
• Act as point of contact and advocate for executive candidates (both external & internal) and internal stakeholders throughout the interview process.
• Manage complex candidate scheduling for remote and on-site interviews, including travel if necessary.
• Prioritize and manage multiple Talent Partners, job requisitions and candidates while providing world class customer service.
• Serving as the on-site host for high-profile candidates during in-person interviews.
• Troubleshooting last-minute scheduling changes and updates with ease and confidence.
• Demonstrate strong data accuracy and attention to detail in Workday, scheduling interviews, and audits.
• Support internal partners while extending offers and providing accurate documents including visas, relocation addendums, etc.
• Manage all pre-hire conditions including background checks and employee information for onboarding.
• Supporting all hire action activities and onboarding communications.
• Escalate issues immediately to ensure all new hires are successfully set up.
• Support Talent Operations and Talent Coordinator leadership team with improving procedures, processes, and projects.
• Handles and prioritizes multiple ranges of advanced administrative duties with wide latitude for independent judgment and initiative.
• Maintaining confidentiality and security of sensitive information and protecting candidates' privacy.
• Bring a positive energy, collaborative mindset, and lean-in attitude to meet SLA's and team objectives every day.
• High sense of urgency and responsibility.

• Exceptional written and verbal communication skills.

• Champion candidate experience.

• Ability to thrive in a fast-paced global and matrix environment.

What you need to succeed

• 2+ years of experience in executive level recruiting support or human resources preferred
• Experience in supporting executive level candidates; preferably with a larger enterprise company
• BA/BS degree is encouraged, or equivalent work experience is required
• Adept & disciplined in using an Applicant Tracking System or CRM tool; Workday and text expander specifically is a plus
• Being motivated, detailed-oriented, and team oriented are required skills.
• Ability to work under pressure, meet deadlines, prioritize effectively, and handle multiple tasks.
• Phenomenal interpersonal skills; Excels at developing relationships across groups and functions at all levels of the organization including senior leadership

At Adobe, you will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists.

Adobe is an equal opportunity employer. We welcome and encourage diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status.