Project Coordinator

Our client, a leading resource management consulting firm, is seeking a dynamic Project Coordinator to join their team team in Toronto.

This high-impact position will be supporting scientists and global industry experts engaged in technical projects. As a key contributor, you will play a pivotal role in ensuring seamless administration, coordination, and compliance across various initiatives.

If you have 5+ years of experience in senior-level administrative and project support within the mining, oil and gas, and/or natural resources industries, exceptional communication skills, and thrive in fast-paced and collaborative environments, we want to hear from you!

Responsibilities:

• Support business unit operations by organizing meetings, tracking workloads, and maintaining project schedules and reports.
• Assist with proposal development, ensuring completeness, compliance, and accurate financial tracking.
• Manage contract administration, ensuring proper execution, compliance, and documentation.
• Act as a client liaison, handling inquiries and maintaining professional communication.
• Prepare, proofread, and format reports, presentations, and correspondence according to company standards.
• Ensure health and safety (H&S) compliance by coordinating training, risk management, and required documentation.
• Provide HR and administrative support, including onboarding assistance, resume screening, and professional membership renewals.

Qualifications:

• 5–7+ years of senior-level administrative experience within the mining, engineering, oil & gas, or natural resources management industries.
• Proven expertise in document control, proposal management, contract support, client relations, and quality management systems (QMS).
• Exceptional verbal and written communication skills, including strong editing and proofreading abilities.
• Organized, detail-oriented, and adept at multitasking and prioritizing in fast-paced environments.
• Highly proactive, with the ability to work both independently and collaboratively within a dynamic team setting.

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.