HR Assistant and Office Manager

OSF Digital is a global AI-powered digital transformation leader, a trusted advisor and collaborator, helping businesses embrace digital innovation and stay competitive in today's rapidly evolving digital landscape.

As Salesforce award winners for multi-cloud innovation, OSF Digital seamlessly guides organizations through their entire digitalization journey.

We believe that when we unite as #oneteam and pursue one shared vision, that we can revolutionize how our customers work.

We are seeking a HR Assistant and Office Manager to join our team working from Spain, Barcelona.

Human Resources:

• Administrative support with hiring, onboarding and exit processes (employment contract drafts, collecting hiring papers, onboarding or offboarding formalities such as send/recover hardware, ensure legal communications based on Spanish legal requirements)
• Manage the existing Insurance policies
• Manage benefits applicable in the country: Flex Benefits
• Manage the Health & Safety dossier and ensure the company is compliant
• Lead payroll activities, acting as the main stakeholder for external provider and employees
• Support employees on eventual questions and providing guidance
• Manage employees’ individual files and update those upon needs
• Maintain employee records and ensure they are kept accurate and up-to-date
• Perform administrative activities related to Recruitment (contact candidates to schedule interviews, send emails to employees, maintain the database updated) based on need
• Promote an office culture, by organizing monthly office days, encouraging office attendance
• Leading the organization of teambuilding events
• Do an assessment on current policies and based on local compliance rule, came up with suggestions for improvement
• Assist employees on eventual questions and providing guidance
• Support in HR administration tasks when needed, such as compile sick leave proofs, maintaining employees records up-to-date, preparation of letters, labor calendars, etc.
• Support on other projects according to the needs

Office Management:

• Managing the local office (Barcelona) and co-working room (Madrid) to ensure it works properly
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage the budget allocated for the office
• Handle contract and price negotiations with vendors, as needed
• Co-operate with IT Team on hardware assignment/hardware purchase and shipment to employees
• Manage phone lines of employees in collaboration with the IT team
• Maintain up to date the inventory of spare hardware and an up-to-date inventory of all the equipment in the office
• Meet and greet all guests, clients, customers and candidates, when needed
• Assembly and distribution of corporate gifts and welcome packs
• Open timely the mail and forward to the right stakeholders

Requirements:

• At least 2 years’ experience in similar role
• Knowledge about Spanish Labor Law
• Good communication skills
• Ability to create close relationships with the employees, candidates and providers
• Open-minded and result oriented
• Good knowledge of Microsoft Office suite
• Ability to multitasking and leading less complex tasks independently
• Good level of English – written and verbally
• Highly organized and detail-oriented.

OSF Digital is proud to be an equal opportunity employer, where you can bring your whole self to work. Join an inclusive and passionate community of professionals who help bring about digital transformation for businesses around the world. At OSF Digital, we welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, color, religion, national origin, age, marital status, or any other protected category in any of the jurisdictions in which we conduct business.