HR Assistant

Shape a future with purpose at Arup in Milan.

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Opportunity

We are seeking a dynamic and proactive HR Assistant to join our EU People Team.

This role offers the opportunity to support and drive the alignment of human resources priorities with Arup’s business strategy and culture by delivering comprehensive and sustainable human resources programs.

The HR Assistant provides administrative support to other HR professionals in assisting with the recruitment and onboarding process, supporting payroll and benefits process, maintaining accurate employee records and managing internal and external communications for the human resources department.

As An HR Assistant At Arup, You Will

• Perform administrative duties, such as maintaining employee databases and sorting emails for the People department.
• Maintain proper records of employee attendance and leave to assist with payroll duties.
• Assist in policy formulation, hiring and salary administration.
• Submit online job postings, shortlisting candidates and scheduling job interviews (if needed).
• Coordinating orientation and training sessions/seminars for new employees and staff members.
• Serving as a point of contact, providing smooth communication with employees and timely resolution to their queries.
• Managing and coordinating schedules for the People department, including meetings and events.
• Ensuring compliance with employment and labour laws.
• Prepare files and forms for new employees, updating employment statuses and helping new employees access the resources they need to do their jobs.
• Sorts and update records, dispose of old records properly and contact employees to update their contact information and other key documents.
  
  
  

Does this role inspire you?

About

We are seeking an HR Assistant who is enthusiastic about working with people and dedicated to addressing HR-related matters. We also value:

• Ability to prioritize and resolve employees’ problems.
• Familiarity with database systems and common HR applications.
• Understanding of employment laws and regulations as well as industry-specific regulations (CCNL Conf-commercio).
• Effective organizational and time management skills.
• Ability to meet tight deadlines and juggle multiple projects.
• Strong written and verbal communication skills.
• Strong interpersonal skills.
• Strong ethics and practice discretion when keeping data private.
• Bachelor’s or master’s degree in human resources, personnel management or business administration or relevant field.
• Knowledge of various procedures for hiring, promoting and terminating employees.
• Knowledge of HRIS, data entry accuracy & database maintenance.
• Being comfortable with administrative tasks and provide assistance.
  
  
  

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits That Work For You

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
• Flexible Working: Flexible working arrangements are made available to support and safeguard your financial, physical, and mental wellbeing.
  
  
  

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please visit our Candidate Support page for contact information and assistance. We're happy to help.

Do you want to join us in shaping a better world?

Apply using the "Apply for Job" button above