Analyst, Data Management

JOB PURPOSE:

Lead & Maintain Corporate data management and analyse the gap between the existing data management system and industrial best practice.

Revisit & Establish ADP&AYP corporate data management guidelines and to ensure availability & accessibility of all documents.

Maintain, control and retrieve all important documents and operate electronic Data Management System (EDMS) to ensure availability and accuracy of all documentations.

As a designated shared services provider for Al Dhafra Petroleum and Al Yasat Petroleum, all accountabilities, roles and responsibilities of the position shall be applicable to both companies.

Key Accountabilities

JOB SPECIFIC ACCOUNTABILITIES

• Establish the strong corporate data management guidelines and practice of collecting, organizing, protecting and storing an organisational data.
• Ensure all technical documents, technical proposals, business cases, file notes, presentations, reports, administrative and management actions etc. originating from within Division or incoming to the Division are thoroughly fact-checked and passed for consideration of the Division head.
• Conduct the data management audit quarterly and contribute the continuous improvement on data management practices.
• Monitor and coordinate with all stakeholders within the Division to ensure compliance of business processes and its improvements.
• Coordinate with other divisions to obtain proper data, information, reports, work requests, etc. as required for input to the short/long term plans for the Division.
• Develop internal and external correspondence and documents especially of technical nature and coordinate with stakeholders for review before submitting to Division’s management.
• Ensure all correspondence and management responses outgoing from Division and incoming to the Division are promptly coordinated for necessary actions.
• Responsible for document registration, storage and control of all internal/external documents and communications related to the Division.
• Coordinate for all IT requirements of the Division and facilitate prompt IT support whenever necessary.
• Prepare monthly status of documents control, identify documentation issues, recommend and implement solutions.
• Liaise with concerned parties within the group with respect to documentation.
• Operate electronic data management system, monitor access and security to ensure quality and integrity of documents.
• Participate in the development and maintain procedures for computerized records management systems for timely and easy retrieval of required documents.
  
  

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

• Bachelor in any Engineering discipline, or graduate in Basic Science, or subject relevant to Oil & Gas Industry.
  
  

Minimum Experience & Knowledge & Skills

• 8 years’ experience in oil & gas industry in corporate data or documentation control roles.
• Skill in CMMS, EDMS (Electronic data management system, Windows Applications, scheduling tools, spreadsheets, database, graphics)
• Technical and management presentations, correspondence and report preparation skills.
  
  

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