Project Management Support Specialist - Remote

We are Plexus.Tech, a technology company specializing in IT services and products, founded on the talent and capabilities of our people, more than 4.000 professionals developing technology products and services that make life better for people, companies and institutions. Based on a model of closeness, speed and flexibility. Among our main international clients, we have practically all of the IBEX35 companies stand out, as well as large retailers, tour operators, airline companies and financial entities. We are increasing our Talents team!

We are looking for a: PROJECT MANAGEMENT SUPPORT SPECIALIST - REMOTE

** A Valid NATO SECRET Security Clearance is mandatory. Plexus.Tech can help you to get it (for candidate with Portuguese or Lithuanian Nationality).**

Plexus.Tech provides a wide range of specialist services to military and security institutions (NATO, UN, EU, and National Government and Defence) We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are currently seeking personnel to join our team and provide support for crucial client projects.

Supporting NATO throughout all its geographical locations, the NCI Agency is looking for Support for Project Management, joining the journey of NATO’s modernisation of IT services, through leveraging the public cloud (Microsoft Azure, M365 and Amazon AWS), delivering managed, protected, security-centric and reliable IT Services.

> Role Duties And Responsibilities?

• Resource Planning and Scheduling
• Assist the senior project managers in resource planning activities, ensuring that the required personnel and resources are available for project tasks.
• Maintain and update project resources and project schedule using project management tools (e.g., ServiceNow).
• Coordinate the allocation of resources with resource managers.
• Monitor project milestones and ensure tasks are completed on time.
• Data and Knowledge Management
• Maintain project data repositories, ensuring that all project-related documents, reports, and communications are organized, up-to-date, and accessible to the project team.
• Assist in the creation of knowledge management materials to support project deliverables.
• Ensure that documentation and reports are stored in accordance with the organization’s guidelines and best practices for data governance.
• Issue and Risk Tracking
• Support the senior project manager by keeping track of project issue and risk registers.
• Ensure that all project-related records are accurate, complete, and aligned with organizational standards.
• Meeting Organization and Documentation
• Organize and coordinate project meetings, including setting up virtual or physical meetings, sending out invitations, and preparing meeting agendas.
• Take detailed and accurate notes during meetings, capturing key points, decisions, and action items.
• Distribute meeting minutes to stakeholders and ensure that follow-ups on action items are timely.
• Procurement Support
• Assist senior project managers with project procurement activities, including initiating procurement requests, follow-up on procurement activities, creating Profile receipts.
• Keep track of procurement-related communications and documentations
• Collaboration and Communication:
• Collaborate with Cloud Operations Centre, Project Managers, Technical Leads, and other relevant teams to ensure cohesive project management activities.
• Communicate effectively with stakeholders to understand project management requirements and address concerns.
• The contractor will be part of the project management team. Close coordination of all activities with the NCI Agency Project Manager (PM) as well as strict adherence to agreed timelines is mandatory
• Due to the AGILE approach of this project, there is a need to define a set of specific arrangements between the NCI Agency and the contractor that specifically defines the deliverables to be provided for each sprint as well as their associated acceptance criteria.

> Mandatory Skills And Experience?

• Project Management Knowledge
• Basic understanding of project management principles, methodologies, and tools.
• Familiarity with project management software such as ServiceNow, Microsoft
• Project, or similar tools to track resources, schedules, and milestones.
• Understanding of project life cycles and the ability to assist in the planning and execution of projects from initiation to completion.
• Organizational Skills and Strong attention to detail with the ability to manage multiple tasks simultaneously.
• Proven ability to maintain and update project schedules, resource allocations, and documentation.
• Capacity to handle and prioritize competing demands in a fast-paced environment.
• Communication Skills
• Excellent verbal and written communication skills to effectively collaborate with team members, stakeholders, and senior project managers.
• Ability to prepare and distribute meeting agendas and minutes, ensuring clarity and accuracy in communication.
• Strong interpersonal skills for coordinating with different teams and stakeholders and ensuring timely follow-ups.
• Team Collaboration
• Proven ability to work collaboratively within a team, ensuring smooth coordination of project activities.

> Language Proficiency?

• The work of the NCIA is conducted in English.
• A diversity of language skills is desirable.

> Specific Working conditions?

• Remote based in a NATO member country

If you are worried about continuing your progress, this is your opportunity!!!!! You will be part of a team of +4000 professionals. Increase your professional projection with us.

> WHAT WE OFFER?

• Integration into a global and relevant project
• Permanent contract
• Flexible compensation package
• health insurance
• Flexology*
• Professional inserted in a team of +4000 professionals
• Access to continuous training
• Be part of a dynamic team, committed, passionate about your clients and ready to give the best of yourself
• Be part of a company with many professionals of reference in the sector
• A work ecosystem with a collaborative environment

*FLEXOLOGY: we are an adaptable, flexible and hybrid company. We are betting on a model based on placing people, our people, who are the pillar of our company, not the centre. We care about your talent, your competencies and, above all, how you are well-being. Therefore, we adapt to new situations and demands so that people flow professionally and personally. A model based on trust.

> Declaration of equal opportunities?

Plexus.Tech maintains a firm commitment to the company's equality policies. All of our selection processes involve equal opportunities between men and women in a transversal way, and this is reflected in our Plan for Equality.

We are passionate about technology, but above all we love people rather than anything possible. Because with motivation, enthusiasm and team work we are doing fantastic things.