Human Resources Coordinator

ONIVERSE is seeking a detail-oriented and experienced HR Coordinator with a strong background in Excel, data entry, and HRIS management to join our dynamic team!

The ideal candidate will possess excellent organizational skills and a keen eye for data accuracy while ensuring compliance with company policies and regulations.

This is a hybrid position which requires physical presence in the office 3 days a week.

Job Title: HR Coordinator

Department: Human Resources

Reports to: HR Admin Manager

Location: NY

Direct Reports: None

Annual Salary: $64.5K-$67K USD

Key Responsibilities:

Data Entry & HRIS Management:

• Accurately enter and update employee data in the HRIS, ensuring all information is accurate, up-to-date, and compliant with internal policies.
• Conduct regular audits of HRIS to maintain data integrity and ensure adherence to compliance standards.
• Assist in generating HR reports, analyzing data trends, and supporting management with data-driven decision-making.
• Collaborate with cross-functional teams to resolve data discrepancies and improve data flow within HR systems.

Document Management:

• Maintain and organize employee files, ensuring all documentation is properly stored, secure, and easily accessible when needed.
• Ensure compliance with internal policies and regulatory requirements for document management.
• Assist in preparing and distributing company agreements and documents for eligible employees.
• Support the HR team in ensuring all new hire documents are completed in accordance with company procedures and timelines.

Onboarding & Employee Support:

• Provide administrative support during the onboarding process for new hires, ensuring all necessary documentation and training materials are provided.
• Coordinate with the relevant departments to ensure smooth onboarding and a seamless employee experience.

Additional HR Coordination:

• Assist in coordinating the timely distribution of bonuses and other employee incentives.
• Support other HR functions as required, including employee relations, benefits administration, and general HR support.

Required Skills and Qualifications:

• Proven experience with data entry, HRIS systems, and Excel (advanced proficiency).
• Strong attention to detail with a focus on data accuracy and integrity.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Familiarity with HR policies, regulatory requirements, and best practices.
• Strong communication skills, both written and verbal, with the ability to collaborate across departments.

Preferred Qualifications:

• Previous experience in an HR Coordinator or HR Assistant role.
• Familiarity with other HR software tools and reporting platforms.
• Knowledge of compliance requirements related to HR documentation and employee records.

How we do it:

• Open Minded
• Pragmatic
• Authentic
• Passionate
• Dynamic
• Team Player

Oniverse was founded in 1986 close to Verona, Italy with the aim to create a new way of selling hosiery and beachwear for women, men and children, through a franchising sales network. Little more than thirty years later, Oniverse boasts more than 5,600 shops throughout the world with different brands such as Calzedonia, Intimissimi, Falconeri and Tezenis. The success of Oniverse is the result of a number of factors: the huge range of products, the particular attention paid to fashion and the unbeatable quality-price ratio. These are some of the features that have enabled Oniverse to satisfy even its most demanding customers.