SENIOR RESEARCH ASSISTANT FOR THE DOCTORAL TRAINING OFFICE

Permanent contract | Belvaux

The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.

How will you contribute?

To achieve LIST’s strategic objectives a professional doctoral training plays a significant role. The national and international funding programs require an adequate structure and a high quality of doctoral training. The establishment of a structured coordination of PhD training as well as the implementation of a "Quality Framework for Doctoral Training" increase LIST’s competitiveness in funding programs and professionalize its doctoral education. The Senior Research Assistant will support the Head of the Doctoral training Office in the implementation of the strategy and operations in PhD training. You are a recognized support employee able to conduct tasks with autonomy under limited oversight, adapt own work to new situations, and solve problems that require understanding of a broader set of issues and relevant prior experience. You communicate with aplomb with stakeholders within and outside the team and/or with different levels of the organization.

You’ll assist the Head of the Doctoral training office, among others in the following missions:

• Implementation and monitoring of the Quality Framework for Doctoral Training
• Creation and management of a LIST PhD community and a LIST PhD alumni network
• Promotion of LIST doctoral training
• Organization and animation of LIST annual PhD Day and other events linked to doctoral training
• Induction Program for PhDs
• Tailored Career Orientation and Personal Development

Required skills and experience

• Advanced technical or vocational qualification in area of work and 5-6 years of relevant work experience as well as relevant certification
• Defines work plans and timelines related to event organization.
• Proposes and implements solutions to improve the processes or work organization
• Keeps professional contact with external providers, entities or bodies to perform the duties.
• Coordinates, defines and conducts events organisation (e.g. briefing, budgeting, organisation, customer satisfaction, reporting, ...), with autonomy under limited oversight, for large-scale or complex internal and external events.
• Manages all logistics, handles facilities and onsite support.
• Liaises with the communication team to use the best communication actions for an event depending on the purpose and location of the event and its budget.
• Establishes and maintains contacts with suppliers, and ensure events adhere to plans and protocols, with support from management.
• Manages participant databases in compliance with the GDPR.
• Oversees the entire process of defining requirements, creating graphics, including illustrations, logos, and layouts, shaping the visual aspects of various LIST platforms and materials.
• Collaborates with the providers involved in the production of flyers, posters, or any other communication material.
• Excellent time management and organizational skills. Ability to work methodically, define workplans, and meet deadlines.
• Masters MS Office package and IT tools.
• Excellent communication skills in French and a good command of English, both in oral and written.
• Good intercultural communication skills.
• Strong client orientation skills.
• Has the ability to work collaboratively with internal and external stakeholders
• Has demonstrated full autonomy on the execution of duties not requiring supervision.
• Has strong administrative and organizational skills with attention to detail and establishes priorities.
• Has demonstrated good performance and productivity.
• Has a strong customer service approach.
• Has strong communication & relational skills to deal with internal/external stakeholders with ease and aplomb.

Your LIST benefits

• An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects
• Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society
• Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do
• An environment encouraging curiosity, innovation and entrepreneurship in all areas
• Personalized learning programme to foster our staff’s soft and technical skills
• Multicultural and international work environment with more than 50 nationalities represented in our workforce
• Diverse and inclusive work environment empowering our people to fulfill their personal and professional ambitions
• Gender-friendly environment with multiple actions to attract, develop and retain women in science
• 32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance
• Flexible working hours, home working policy and access to lunch vouchers

Apply online

Your application must include:

· A motivation letter oriented towards the position and detailing your experience;

· A detailed CV

Please apply ONLINE formally through the HR system. Applications by email will not be considered.

Application procedure and conditions

We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.

LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, colour, gender, sexual orientation, gender identity, marital status, religion, age, or disability.

Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.