Executive administrative assistant

We are looking for a highly organized and proactive Executive Administrative Assistant to support our company’s co-founders and C-level executives. In this role, you will work closely with the CEO and leadership team, ensuring smooth daily operations while handling a wide range of administrative tasks. As the sole administrative support in the department, you will play a key role in maintaining efficiency, organization, and a welcoming office environment.

Main Responsibilities

• Maintain office organization, ensuring cleanliness and order at all times
• Manage company calendars, schedule meetings, and handle personnel requests
• Assist with daily office needs, including coffee runs and general team support
• Track birthdays and arrange gifts or celebrations
• Handle incoming and outgoing correspondence, including emails and letters
• Process and upload invoices as requested by management
• Welcome and assist guests, ensuring a professional and friendly first impression
• Support other administrative and ad-hoc tasks as needed
• Run various personal errands
• Organize leadership team and personal events
• Find and book hotels, restaurants, and activities for executives
  
  
  
  
  

Core Requirements

• Strong organizational skills with great attention to detail
• Ability to multitask and prioritize effectively
• Proficiency in Microsoft Office (Word, Excel) and Google Suite
• Excellent written and verbal communication skills
• A positive, proactive attitude with a problem-solving mindset
• A keen eye for cleanliness and order, ensuring the office is always well-maintained
• Fluency in English, both written and verbal
• A valid Category B driver’s license
  
  
  
  
  

Salary Ranges

• Gross Salary 1600- 2050 EUR/Month