Financial Specialist (on-site, Lisbon)

Company Description

We Cook iT is an international software house that delivers software development to its corporate customers by providing highly skilled, communicative IT professionals to build their customized products through outsourcing, nearshoring and turn-key projects’ solutions.

How do we differentiate ourselves? By investing in the professional growth and personal care of our software developers. We provide them with a premium service so that they can do the same for our customers.

Our talented team holds software engineers and sales experts, spread across offices in Europe and South America, and we represent a go-getting and driven company who aims to be an inspiring software house, knowing our future relies on IT.

We Cook iT stand for growth, support, dynamic, companionship and communication. Our head office is located in Portugal in the heart of Lisbon (Avenida da Liberdade) and we work mainly for the European market.

Job Description

We are seeking a skilled and detail-oriented Financial Specialist to join our team in a full time capacity. The ideal candidate will be responsible for book keeping, analyzing financial data, preparing reports, and providing insights to support decision-making. The role involves managing budgeting processes, monitoring cash flow, ensuring compliance with financial regulations, and offering recommendations for cost optimization. The Financial Specialist will collaborate closely with multiple companies within the Penguin Group. Strong drive, proactivity, communication, and organizational skills are essential for success in this position. The role is ideal for someone who thrives in a collaborative environment while managing day-to-day financial tasks with minimal supervision.

Key Responsibilities:

Financial management

• Transaction Recording: Accurately record all financial transactions, including sales, purchases, receipts, and payments.
• Maintaining General Ledger: Update and maintain the company’s general ledger, ensuring all accounts are correctly balanced.
• Accounts Payable & Receivable: Manage and process invoices, payments, and receipts, ensuring timely and accurate recording of transactions.
• Bank Reconciliation: Reconcile bank statements with company records, ensuring accuracy and resolving discrepancies.
• Payroll Processing: Assist with the preparation and processing of employee payroll, including deductions, benefits, and taxes.
• Expense Tracking: Monitor and track company expenses, ensuring they are categorized correctly for financial reporting.
• Cost Management: Identify areas for cost reduction, streamline financial operations, and advise on cost-effective strategies.
• Financial Reporting: Prepare monthly, quarterly, and annual financial reports, including trial balances, profit and loss statements, and balance sheets.
• Budget Monitoring: Track and monitor the Penguin Group companies’ budget, helping identify any discrepancies or potential issues.
• Compliance & Taxation: Ensure adherence to financial regulations, accounting standards, and tax laws, and assist in preparing tax filings and audits.
• Communication with Management: Collaborate with management across the Penguin Group of companies to provide regular updates on financial status, highlighting any areas of concern or opportunity.
• Billing and Vendor Management: Oversee and manage billing details, payments, and invoices for server platforms such as AWS, SaaS platforms and similar services, ensuring accuracy and timely processing.
• Cost Control and Optimization: Monitor server-related expenses, identify potential savings opportunities and recommend cost-effective strategies to optimize platform usage.
• Financial Planning and Forecasting: Develop financial forecasts, projections, and scenario analyses to support strategic planning and decision-making.
• International Financial Management: Manage intercompany accounts and assist with the preparation and consolidation of financial statements across multiple companies, including international entities, ensuring accurate recording, reconciliation, and compliance with relevant regulations and accounting standards.
  
  

Administrative and Record Management

• Administrative Support: Assist with ad-hoc documentation tasks, such as preparing employee records for specific employee requirements, while maintaining confidentiality and compliance with company policies.
• Record Management: Maintain organized filing systems for financial and administrative records, both digital and physical, ensuring easy accessibility and proper archiving.
  
  

Qualifications

• Associate's degree or equivalent experience in Finance, Business Administration, or a related field.
• 3+ years of experience in financial management.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, Xero, or similar).
• Strong attention to detail and excellent organizational skills.
• Good written and verbal communication skills.
• Ability to work independently and prioritize tasks effectively.
• Strong interpersonal skills being proactive and able to connect and collaborate with internal and external stakeholders.
• Familiarity with Portuguese financial regulations is a plus.
• Proficiency in English and Portuguese.
  
  

Additional Information

If you are looking for a fast-paced multinational company and have a desire to be part of the exciting state-of-the-art projects across Europe, send us your application in English.

We’re looking forward to hearing from you!