HR Specialist & Office Manager

We are seeking a committed HR Specialist & Office Manager (f/m/d) to support the setup and ongoing operations of our new Lisbon office. This role will play a key part in driving both HR initiatives and office management locally. You will be integrated into our Pan-European HR team and collaborate closely with the local leadership in Portugal.

The Role:

• Responsible for the operational HR services and the employee life cycle and ensuring a smooth personnel administration, preparing contracts, general correspondence, work permits, managing employee benefits, monthly payroll administration etc.
• Taking charge of the recruitment for all positions in Portugal, utilizing appropriate methods to find the best candidates. Managing an efficient search and selection process, coordinating interviews and ensuring a good candidate experience
• Ensuring compliance with labour law regulations and advising management on HR related issues. Providing guidance to local employees on HR practices.
• Point of contact for all employees for administrative, and social security-related questions (first-level support) and contact person for external entities (authorities, offices, etc.)
• Ensuring data quality in the personnel system (Workday), correct recording of all relevant changes (e.g., for payroll)
• Taking charge of office and facility management duties. Act as the liaison between employees and cross-functional teams (IT, Facilities, HR Operations) to address onsite needs
• Providing effective administrative assistance to management and teams
• Ensuring a well-maintained and organized office space, overseeing facilities, supplies, and equipment
• Coordinating special projects and initiatives as assigned, ensuring timely completion

The Expertise:

• A bachelor’s degree in human resources or a related field
• Minimum of 3 years of experience in HR, with a focus on recruitment and personnel administration, preferably in the financial services industry
• Expertise in office management and coordination
• Strong organizational and time management skills
• Excellent interpersonal skills and the ability to build strong relationships with internal and external stakeholders. A proactive, positive attitude with a willingness to tackle challenges head-on
• Strong organizational and time management skills
• Languages: Fluent in English and Portuguese. Any further language skills are a plus

In this role, you engage in meaningful work that impacts the growth and success of our organization. We look forward to welcoming a talented and motivated individual to our team :)