Project Management Officer - Scheduler

MOD LYNEHAM

Job Summary

The Defence College of Technical Training (DCTT) mission is to train and educate aeronautical engineering, electronic and mechanical engineering, and communications and information systems personnel and prepare them to operate in a combat environment in order to meet the Defence requirement. 

The DCTT Portfolio Office (PfO) Team manages the delivery of change projects and programmes across the College. This Office will ensure the appropriate level of governance is applied to all the change projects, monitor their progress against their schedules and ensure corrective actions and mitigations are applied to bring about successful delivery on time and within budget. 

This position is advertised at 37 hours per week.

Job Description

This is an exciting and high-profile post providing the post holder with regular exposure to senior level of communcations, and engagement with School Commandants.  There will also be the opportunity to work with stakeholders across Air Command.  Specifically the post holder will focus on the following key tasks:

• Schedule projects to time, cost & performance, inspiring others to deliver their best, holding the team accountable for their performance.
• Work with Project Managers & Stakeholders to create & maintain achievable, risk adjusted delivery plans & schedules.
  
  

Manage project inter–dependencies & constraints on scheduled activities, & work with the Programme Manager & PMO to identify & manage wider dependencies.

• Build professional & efficient relationships with stakeholders to ensure confidence in T3P is maintained & they are on-side.
• Support staffing of Business Cases through Air & Cabinet Office approvals as required.
• Develop and deliver briefing material to support Programme and Project Governance.
• Support the PMO in developing a Portfolio for DCTT and creating the Governance wrapper to manage delivery.
• The individual in this role will be required to support differing projects depending on the business needs. Individual may be required to undertake tasks in support of other teams within the programme. Tasks will be considered according to business priorities, the individual’s competences, skills & availability. There will be regular travel to other DCTT and Air Comd locations across the UK.
  
  

This Is An Exciting And High-profile Post Providing The Post Holder With Regular Exposure To Senior Level Of Communcations, And Engagement With School Commandants.  There Will Also Be The Opportunity To Work With Stakeholders Across Air Command.  Specifically The Post Holder Will Focus On The Following Key Tasks

• Schedule projects to time, cost & performance, inspiring others to deliver their best, holding the team accountable for their performance.
• Work with Project Managers & Stakeholders to create & maintain achievable, risk adjusted delivery plans & schedules.
  
  

Manage project inter–dependencies & constraints on scheduled activities, & work with the Programme Manager & PMO to identify & manage wider dependencies.

• Build professional & efficient relationships with stakeholders to ensure confidence in T3P is maintained & they are on-side.
• Support staffing of Business Cases through Air & Cabinet Office approvals as required.
• Develop and deliver briefing material to support Programme and Project Governance.
• Support the PMO in developing a Portfolio for DCTT and creating the Governance wrapper to manage delivery.
• The individual in this role will be required to support differing projects depending on the business needs. Individual may be required to undertake tasks in support of other teams within the programme. Tasks will be considered according to business priorities, the individual’s competences, skills & availability. There will be regular travel to other DCTT and Air Comd locations across the UK.
  
  

Person specification

Essential Skills For The Post Are

• Excellent interpersonal skills with the ability to interact & communicate with a wide variety of stakeholders at all levels
• Ability to work independently with minimal supervision.
• Excellent proven collaborative team working & leadership skills
• Ability to analyse complex & wide-ranging questions, issues & information, providing recommended solutions to problems
• The ability to work in a changing & demanding environment
  
  

Essential Experience For The Post Is

• The individual must be able to demonstrate a successful track record & significant experience of project scheduling at different stages of the lifecycle.
• Expert in creating and updating schedules using MS Project.
  
  

Desirable Experience For The Post Is

• Experience in working within a project or programme environment is essential and/or qualifications in project or programme management (opportunities for formal qualifications will be available).
• Knowledge of the military training environment.
  
  

Desirable Qualifications For The Post Are

• APMP or PRINCE 2.
• Managing Successful Programmes (MSP) or willingness to complete the training.
• Defence Systems Approach to Training Manager (DSAT(M)) course.
• Full UK driving licence.
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Leadership
• Communicating and Influencing
• Delivering at Pace
  
  

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service pension with an employer contribution of 28.97%.
• A Flexi scheme (on successful completion of probationary period that supports a better work-life balance). 
• 25 days paid annual leave rising by 1 day per completed year of service to a maximum 30 days. 
• Eight public holidays per year, plus Leave for HM The King's birthday. 
• Ability to roll over up to 10 days annual leave per year. 
• Special Paid Leave for other volunteer duties. 
• A wide range of Defence discounts – such as Healthcare, Insurance, Motoring, company discounts with Virgin, Vodafone, and Microsoft Office. Find more discounts at https://discovermybenefits.mod.gov.uk/civilian/all-benefits/
• Advance of pay to purchase travel season tickets or ‘cycle to work’ scheme (upon completion of 6 months service). 
• In year rewards and ‘thank you’ schemes. 
• Over 60 growing staff Networks to join. 
• Enhanced parental and adoption leave. 
• Employee Assistance Programme to support your well-being. 
• Access to learning and development tailored to your role and career aspirations.  
• Free onsite parking. 
• Onsite gym and dining hall.
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a statement of suitability. (250 Words)

During the Application stage and Interview stage, Candidates will be assessed against the following behaviours:

• Changing and Improving
• Leadership
• Communicating and Influencing
• Delivering at Pace
  
  

Candidates that are successfully sifted will be invited for interview. 

Feedback will only be provided if you attend an interview.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa.  It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Commander Caila Barnett
• Email : [email protected]
  
  

Recruitment team

• Email : [email protected]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].