Project Coordinator

📢 Senior Project Coordinator

Location: Bathgate, UK

A leading provider in the pharmaceutical and life sciences sector is seeking a Senior Project Coordinator to join their Project Management team at their Bathgate facility. If you're detail-driven, organised, and thrive in a fast-paced, client-focused environment, this could be the role for you.

The Role

As a Senior Project Coordinator, you’ll be responsible for managing assigned projects from award through to completion. You’ll ensure that planning timelines are properly created, tracked, and achieved, while acting as a key liaison between clients and internal departments.

Key Responsibilities:

• Attend internal/client meetings, take minutes, record actions, and support client audits or visits.
• Manage receipt and handling of client-supplied label text, materials, and components.
• Generate project documentation and coordinate with third-party depots.
• Monitor inventory and manage project-specific reporting.
• Set up and support clients using the project tracking platform (including password management).
• Oversee project returns, initiate destruction processes, and ensure accurate invoicing.
• Provide mentoring support to junior Project Coordinators.
• Investigate and resolve invoice queries in a timely manner.
• Serve as on-site liaison for remote Project Managers and step in during their absence when required.

Ideal Skills and Experience:

• Educated to degree level or equivalent, with relevant industry experience.
• 1–3 years’ experience in customer service, project coordination, or a related business role.
• Strong time management and organisational abilities, with a high level of attention to detail.
• Excellent verbal and written communication skills.
• A proactive, professional approach with a positive attitude and strong work ethic.
• Ability to collaborate effectively with internal teams and external clients.

What’s on Offer

This is an exciting opportunity to contribute to meaningful projects that support pharmaceutical development and delivery. You'll work in a supportive, high-performing environment where professional growth is encouraged.