Onboarding/Offboarding Coordinator

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Onboarding & Offboarding Coordinator, Sweden

The Opportunity

We are looking for an Onboarding & Offboarding Coordinator to join our team at Hitachi Energy in Sweden. This role is essential in ensuring a smooth and high-quality onboarding experience for new joiners, including white collars, blue collars, interns, and contingent workers, from the moment they accept the offer until their first day. Additionally, you will manage the offboarding process with the same level of care and professionalism. This position requires excellent organizational skills, effective communication, and a customer-oriented approach to make a positive first impression on new joiners.

""Our team is our greatest asset, and we believe that a strong onboarding process is key to our success. As we continue to grow, we are looking for an enthusiastic Onboarding Coordinator to join our HR team and support us create an exceptional experience for our new hires at Hitachi Energy"" -Hiring Manager

How You’ll Make An Impact

• Organize and coordinate and host onboarding sessions, ensuring a smooth experience for new joiners.
• Serve as the first point of contact for new joiners, sending pre-boarding information and welcome emails.
• Consult with managers about their responsibilities in the onboarding and offboarding processes.
• Organize initial meetings with managers in the office.
• Prepare and update onboarding and offboarding work instructions.
• Maintain onboarding and offboarding materials, including instructions and checklists.
• Coordinate account creation, PCs, and phones, and prepare welcome gifts.
• Track the onboarding process for contingent workers and manage the offboarding of employees, contingent workers, and interns.
  
  

Your background

• Preferably 5 years of experience in Administration, HR, or related fields, including at least 2 years in corporate settings.
• Excellent verbal and written communication skills and customer service orientation.
• Proficient user of Microsoft 365 tools.
• Fluent in English and Swedish.
• Proactive with strong analytical skills and attention to detail.
• Ability to prioritize effectively.
• Positive approach, seeing opportunities and challenges rather than problems.
• Team player.
  
  

What We Offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks
  
  
  

More About Us

Are you ready for a new exciting challenge? Does the above description sound like you? Welcome to apply now! Applications will be reviewed on an ongoing basis, so don’t delay – apply today!

Recruiting Manager Martin Sangve, [email protected] will answer your questions about the position. Union representatives - Sveriges Ingenjörer:  Mikael Hjort, +46 107-38 25 73; Ledarna: Frank Hollstedt, +46 10 7387043; Unionen: Fredrik Holmgren, +46 107-38 21 85. All other questions can be directed to Talent Acquisition Partner Johanna Davidsson Drakou, [email protected].

Apply now

Location Vaesteras, Vastmanland County, Sweden;

Ludvika, Dalarna County, Sweden Job type Full time Experience Experienced Job function Human Resources Contract Regular Publication date 2025-04-30 Reference number R0088742