Human Resources Recruitment Coordinator

Title : Recruitment/ HR coordinator

Location: Toronto ON (Hybrid)

Story Behind the Need

Our North American HR Operations team is seeking a highly organized and motivated Recruitment Coordinator to join our dynamic team. This individual will play a key role in supporting our Talent Acquisition efforts and ensuring a seamless experience for candidates and internal stakeholders alike.

Why This Role Matters

As a Recruitment Coordinator, you’ll be at the heart of the hiring process, helping to deliver a positive experience for all job applicants while supporting the recruitment team. This is an exciting opportunity to engage in impactful work within a flexible and supportive environment where your contributions help others achieve their professional goals.

What You’ll Do – Typical Day in the Role

• Provide administrative support to the Talent Acquisition team by managing end-to-end recruitment coordination activities
• Initiate and oversee background check processes in collaboration with candidates and third-party vendors
• Assist new hires during onboarding to ensure a smooth transition
• Format and post job descriptions on external niche job boards
• Prepare monthly reports and coordinate referral bonus payments
• Manage inquiries received through the recruitment inbox and respond in a timely manner
• Collaborate with other HR departments to ensure alignment and effective communication
• Assist with recruitment-related special projects as assigned
• Provide general support to the broader HR operations team when needed

What You Bring – Candidate Requirements

Must-Have Skills:

• Minimum 5 years of HR experience, preferably in recruitment, training, or HR administration
• Proficiency in Microsoft Office tools (Word, Excel, Outlook)
• Strong interpersonal and communication skills
• Excellent time management skills with the ability to prioritize multiple tasks in a fast-paced environment
• Strong organizational abilities and a proactive approach to problem-solving

Nice-to-Have Skills:

• Knowledge of Workday (highly preferred)
• Experience with background check platforms such as HireRight
• Bachelor’s degree (preferred, not required)

What Sets You Apart

• Proven administrative experience with high attention to detail and accuracy
• Exceptional customer service skills and the ability to maintain professionalism under pressure
• Comfortable working in a large, fast-moving organization
• Demonstrated adaptability and sense of urgency in managing competing priorities