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Job Description
The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.
Responsibilities:
The main tasks are to:
Qualifications
The ideal candidate will have excellent attention to detail, flexible, and a strong work ethic.
To be considered for this role you must have:
Benefits:
The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.
Responsibilities:
The main tasks are to:
- Act as HR specialist for employees and managers to:
- Answer questions related to HR and benefits policies.
- Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
- Coordinate changes (salary and bonus) with the payroll department.
- Updating Finance department about the changes of the month regards payroll (new banks account/address, new referral reward) & contact with the external payroll provider
- Assisting HR Manager with day-to-day clerical/administrative HR functions.
- Participate in HR Services projects and act as an ambassador for HR initiatives.
- Enter data into employee files.
- Act as HR resource for employees and managers to:
- Draft employment contracts, amendments and all other documents related to employee files.
- Follow up with managers on contract employees, and mid and end of probation for new employees.
- Support HR and management partners during the annual performance evaluation process.
- Provide administrative and other support to HR partners such as:
- Communications to teams,
- Salary positioning proposals,
- Development plan follow-up, etc.
- Act as HR resource for employees and managers to:
- Coordinate departures and returns from long-term absences (unpaid leave, paternity and maternity leave, disabilities).
- Help onboard new employees by assisting the HR Business Partner and and Production Teams to create a seamless first week and beyond.
- Manage employee benefits like ticket restaurant, ticket transport, etc. and group insurance file administration.
- Manage the relationships with external services providers such as Payroll provider, labour and immigration lawyers, relocation providers, and benefits suppliers.
- Be the key user and reference point for managing administrative employee file tools.
- Ensure accuracy of HRIS data.
- Manage HRIS requests.
- Have good working knowledge of the HRIS system.
- Ensure that payroll is in line with the company’s HR policies.
- Oversee the day-to-day payroll operations and the monthly process with the finance team.
- Perform all other related duties.
Qualifications
The ideal candidate will have excellent attention to detail, flexible, and a strong work ethic.
To be considered for this role you must have:
- Accuracy and strong attention to detail
- Ability to prioritize accordingly and adapt to change - remain curious and open to learning
- 2 or more years' experience in a relevant field.
- Proficiency in Microsoft Office especially Excel
- Excellent communication skills
- Customer focused
- Organizational and planning skills
- Autonomous and takes initiative
- Has a sense of urgency
- Team player with various communities and stakeholders
- Empathy and discretion
- Ability to understand and apply laws, regulations, and company policies
- Excellent writing and communication skills in English and Spanish
Benefits:
- Hybrid work with 3 days in the office/week
- Private Health Insurance and fitness subsidies.
- Employee mental health assistance.
- Tickets restaurant
- Free coffee, fruits and daily breakfast.
- Spectacular roof-top terrace with sea views
Key Skills
Ranked by relevance
payroll
hris
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- Posted
- May 13, 2025
- Type
- Full-time
- Level
- Mid-Senior
- Location
- Barcelona
- Company
- Ubisoft Barcelona
Industries
Entertainment
Categories
Administrative
Related Jobs
3 roles aligned with this opportunity
View Job Details
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HR & Office Operations Specialist
2026-06-16
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View Job Details
Related
HR & Recruitment Coordinator, Head Office - London
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