Hiring: HR Assistant (100% Remote)

We are looking for a highly organized, detail-oriented, and systems-focused HR Assistant to support our people operations. This is a full-time remote role ideal for someone who thrives in fast-paced environments and is passionate about improving how teams hire, track performance, and grow.

The Role

Your mission is to ensure our HR systems and processes run fast, clean, and smart — and continuously get better. You will help manage hiring pipelines, team monitoring, and HR documentation while spotting inefficiencies and proposing better ways to operate.

Key Responsibilities:

• Candidate Sourcing: Proactively reach out to qualified candidates and publish job posts on time.
• Interview Coordination: Screen applicants and manage the interview process.
• Team Monitoring: Review weekly productivity reports and provide actionable insights.
• Process Improvement: Propose and implement at least one HR system or process upgrade each month.

Key Performance Indicators (KPIs):

• Outreach Volume: Send 200+ DMs/day to qualified candidates.
• Candidate Progression: Move 100% of screened candidates to the next step within 24 hours.
• Reporting Compliance: Submit 100% of Hubstaff reports on time with at least one weekly insight or suggestion.
• Process Innovation: Deliver one system/process improvement per month with a measurable benefit.

What We Offer:

• Clear KPIs, ownership, and fast feedback loops.
• Professional development and mentorship to grow your HR skill set.
• Full remote flexibility — work from anywhere.
• A fast-paced and supportive team that values initiative and excellence.

Who You Are

We are looking for individuals who align with the following profile:

Must-Have Competencies:

• Strong attention to detail and accuracy.
• Structured thinker with experience improving workflows.
• Self-sufficient and able to prioritize and manage tasks independently.
• Excellent written communication and documentation skills.
• Comfortable using Slack, Hubstaff, Coda, and related tools.

Nice-to-Have Skills:

• Experience working with applicant tracking systems (ATS).
• Familiarity with automation or system optimization tools.
• Ability to analyze data and present insights clearly.
• Experience with high-volume, fast-paced team operations.

Behavioral Characteristics:

• Ownership mindset and accountability for results.
• Ability to act quickly without compromising accuracy.
• Openness to feedback and willingness to improve fast.
• Proactive, solution-oriented, and always looking to improve how things work.

Commitment:

This is a full-time position requiring 40 hours per week. If you're not ready to fully commit to excellence and continuous improvement, this role may not be a fit.

The Application Process

• Submit your application!
• Shortlisted candidates will complete personality and skills tests.
• Finalists will be interviewed by HR and senior team members.
• One successful candidate will get hired.

We’re excited to meet candidates who are ready to bring structure, speed, and innovation to our growing team.