Virtual Assistant & Project Manager for Real Estate, AI Marketing, and Local Coordination

Are you an analytical, autonomous, and precise individual who thrives in a fast-paced environment? We are seeking a confident, experienced Virtual Assistant & Project Manager to assist with project coordination, calendar management, AI-supported marketing, and occasional vendor or errand coordination (both locally and remotely).

This is a remote position for a real estate business owner based in Hawai‘i, offering flexibility and long-term growth potential.

The Opportunity

As a Virtual Assistant & Project Manager, you will be responsible for:

• Managing project timelines using tools like Notion, Trello, or Asana.

• Coordinating calendars and appointments for both business and personal schedules.

• Assisting with marketing content creation using AI tools such as ChatGPT, Canva, and Mailchimp.

• Organizing tasks and documents, ensuring follow-ups are tracked.

• Communicating with vendors or local service providers in the Honolulu area.

• Coordinating tasks and updates via Sotheby’s agent platform.

• Proactively moving work forward with minimal supervision, taking ownership of tasks.

Required Qualifications

• Excellent written and verbal communication skills.

• Proven experience in project management or virtual assistant roles.

• Familiarity with Apple/macOS tools (Calendar, iCloud, Notes, etc.).

• Comfortable using or learning task management and CRM tools.

• Ability to confidently handle scheduling and vendor communication.

Preferred Qualifications (Not Required)

• Real estate experience or exposure to luxury service industries.

• Familiarity with real estate tools (Sotheby’s, kvCORE, RealScout).

This Role Is NOT For You If:

• You prefer working in a high-touch, supervised environment and need a lot of direction.

• You struggle with managing multiple tasks or working independently.

• You are not comfortable using Apple/macOS tools or learning new systems.

• You do not thrive in fast-paced, flexible environments where priorities may shift quickly.

Apply now: https://www.wisevas.io/work-with-us

Note: This is an external position to work at a WiseVAs client. Considering that the management of job positions is entirely handled by the hiring companies, and that WiseVAs operates solely as an intermediary between the candidate and the hiring company, the submission of proposals by candidates does not guarantee employment. Similarly, candidates acknowledge and authorize the storage of resumes and proposals in WiseVAs's database, as well as the receipt of messages, emails, and calls offering new job positions and opportunities.