Job Summary:

To perform administrative clerical office work supporting the activities of the team within which the role operates. Includes maintaining registers, PC database and employee personal files.

Duties/ Responsibilities:

Information Management:

 Receive, file, classify, consolidate and/or summarize documents and information, maintaining records of documents processed according to standard procedure for use by management.

 Compile a variety of regular reports, memos etc in accordance with standard operating procedures for use by management.

 Prepare and compile papers/documentation for the Department ensuring they are completed and prepared a timely manner. Maintains a filing system including a master file in classified and chronological order while ensuring safe custody of confidential files.

 All documents and information processed correctly and in a timely fashion.

 Accuracy and timeliness of reports.

Communication:

 Contact customers, suppliers, or QAFAC employees both inside and outside the immediate work area to exchange information.

 Feedback as to the quality of interaction.

Personnel:

 Keeps track of annual leaves, and sick reports through continuous follow-up on the system, keeping files, and ensuring employees abide by the allowed time frame.

 Availability of data.

 Employee attendance.

 Prepare all types of allowances such as housing allowance, furnishing allowance, transportation allowance, education allowance, etc. in accord with company policies and procedures.

 Compliance with company policies and procedures.

Document Handling:

 Handles important documents such as certificates and personnel files.

 All documents, certificates, etc. processed correctly and in a timely fashion.

Policies & Procedures:

 Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner.  Audit of compliance to operational procedures and instructions.

Safety, Quality & Environment:

 Follow all relevant safety, quality and environmental control procedures and instructions so that personal safety/the safety of others is not jeopardized and a minimum level of product/service quality and environmental impact can be guaranteed.  Audit of compliance to safety, quality and environmental procedure and instruction.

 Frequency of safety incidents and near misses.

• on provides competitive and reasonable benefits and compensation scales and structures.

Required Skills/Abilities:

Minimum Qualifications:

§ A commercial Diploma or equivalent.

Minimum Experience:

§ 2 – 4 years of administrative experience involving organizing, follow-up, co-ordination etc.

Required Skills:

§ English Language

§ Good interpersonal skills

§ Ability to prepare simple administrative requests and reports

§ Good Organizing and co-ordination skills

§ Good record keeping skills Knowledge of Policy & Procedure

Education, Experience and Others:

· Bachelor’s degree in Human Resources, Business, Finance, or related required.

· Five years of experience administering Policy, compensation or benefits programs required.

· Bilingual (English and Arabic)

· Male