HR Coordinator - Mobility and Administration

UNIQLO is a leading brand of the Fast Retailing Group, one of the largest apparel retailers in the world. UNIQLO respects the individuality and lifestyle of all customers and takes pride in creating high quality, long-lasting, innovative clothing at an affordable price.

We are looking for a HR Coordinator to sit within the HR team, based in Paris. You will be reporting into the HR Business Partner.

The purpose of this role is to provide administrative support to the HR team and to lead all administrative duties for UNIQLO’s mobility programs for France. As part of UNIQLO France's Human Resources department, you will be the main point of contact for all international and national mobility issues and will support the whole team on the administrative side.

What you will be responsible for:

Mobility

• Coordinate international mobility activities and processes (to and from France):
• Collaborate with GHQ Mobility Desk or HR department from home country
• Carry out administrative and immigration procedures, with the support of external suppliers, to ensure that immigration obligations are completed in a timely manner (including for visa extensions)
• Support expatriates for relocation, registration with social security or UQ international insurer (Cigna), opening of a bank account, etc.
• Coordinate with payroll and finance expats benefits treatment and payment (tax, housing, schools, etc.)
• Support impatriates and expatriates for their usual questions and procedures
• Ensure compliance with Global and EU Mobility guidelines
• Coordinate national mobility activities (within France):
• In charge of administrative tasks related to national mobility (mobility certificates, contract amendments)
• Coordinate with external partners to support relocation to France at the company’s requests, on time and within budget
• Answer general questions from employees on national mobility and provide assistance (relocation, moving, temporary accommodation, etc.)
• Ensure compliance with the national mobility guidelines and package
  
  
  

HR Administration

• Provide support to the HRBP team in establishing certificates and contract addendum not handled in stores and any ad hoc administrative documents
• Occupational medicine management: account creation, invoice follow-up, link with stores
  
  
  

Invoice and Vendor Management

• Support the HR department for any vendor / contract registration or renewal in compliance with our internal processes
• Manage Purchase requests (PO) for the HR department and ensure a proper follow up to comply with internal processes
• Submit invoices to the Finance department to ensure our vendors and suppliers are paid on time
  
  
  

External Training Administration

• Support Talent Manager in administrative follow-up and report for all external training courses
• Submit applications to the OPCO for external training courses and ensure that all the required documents are submitted in time for invoice to be paid to our training partners
  
  
  

Skills And Experience

• Experience of approx. 4/5 years in HR administration
• Experience in working in a global environment
• Experience in managing international mobility
• Outstanding organizational and time management skills, proactivity
• Experience in data collection, entry and reporting with great attention to detail and confidentiality
• Excellent communication abilities
• Ability to work with people from different cultures
• Fluent in French and English
• Japanese speaker (nice to have)
  
  
  

What We Can Offer You

• 25 days holiday + RTT
• Staff Discount 30%
• Global Profit Share Scheme
• 13th month payment
• Bonus twice a year based on objectives and performance
• Lunch vouchers, 60% funded by the company
• 50% payback of transportation costs
• Private Medical Care
• Private Pension Scheme
• Hybrid working: up to 2 days working from home
• Volunteer Day - twice a year
  
  
  

Please make sure you upload a CV in English, as well as a portfolio in your application (if applicable)

UNIQLO is an inclusive employer and we welcome applications from all profiles, regardless of age, race, gender, sexual orientation, disabilities or background.

We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. For the recruitment process, you can find the applicable privacy policy on our site: https://www.fastretailing.com/eng/privacy/eurecruitment.html