HR Coordinator

Position Title: HR Coordinator/Administrator (Part-time)

Employment Type: Fixed term -12 months (Hybrid)

Reporting to: HR Manager

Location: County Dublin, Ireland

Other: 25 hours per week with full company benefits

Role Overview:

Our client, a leading provider of aviation services supporting critical operations across Ireland and internationally, is seeking a dedicated HR Coordinator to support the HR Manager at their office in Dublin.

Principal Responsibilities:

• Taking enquiries and responding to customers.
• Accurately entering employee data into HR Information System “iConnect” including updating manual and electronic personnel files.
• Checking invoices for subsequent approval and payment (example: Invoices from Benefit providers etc).
• Scanning of paper personnel files to establish and maintain efficient shared filing systems for paper and electronic documentation.
• Monthly reports for Company Benefit Scheme for new joiners and leavers.
• Preparing accurate payroll paperwork and input to iConnect within planned monthly deadlines and dealing with initial payroll queries from employees.
• Benefits and Pensions Administration
• Providing support to HR Manager as required for recruitment campaigns, induction training, minute taking (disciplinary and grievance investigations), long-term sickness etc.
• Preparation of job offers, employment contracts, bonding agreements and associated materials such as compensation plans and benefits packs.
• Monitoring absence data and managing long term sick record, highlighting concerns to the HRM and arranging occupational health assessments where necessary.
• Handling voluntary exit interviews, analysis and reporting on trends.
• Weekly review of SOX including new starters completion of COBI Online/Drug and Alcohol training.
• ITAR and Garda screening processes.
• Other ad-hoc administrative duties as required.

Person Specification:

Qualifications:

• HR Degree is desirable but not essential
• CIPD Qualified - Preference will be given to candidates with CIPD qualification.
• GCSE English – proven verbal and written communication skills.

Experience:

• Previous experience of working in HR environment.
• Worked in an environment handling confidential information
• Excellent all-round administrative skills, especially high-volume work.
• Knowledge of Microsoft Office Software to intermediate level
• Use of Workday or alternative HR Information System would be desirable.

Skills:

• Customer Service Skills – including managing difficult customers.
• Excellent attention to detail.
• Excellent planning and organisational skills
• A good communicator, able to develop relationships both internally and externally.
• Adopts a proactive approach to managing work.
• Problem analysis and problem solving ability is required to ensure solutions are determined.
• Is collaborative, works with all stakeholders to deliver results and keep others informed.
• Is resilient and able to work in a fast paced environment.
• Ability to juggle conflicting priorities and volumes of work.

Please note that this description is not exhaustive and you may be required to undertake duties or gain qualifications commensurate with your role which are not detailed here but are required by the Company.