Assistant Project Manager

Job Role : Project Coordinator

Duration : 12 Months

Location : Toronto, ON (Need to go to onsite 2 -3 days in week)

Job description :

Mission:

We are seeking a highly organized and proactive Project Coordinator to support the day-to-day operations of our leadership team and project initiatives. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about enabling team success through operational excellence.

Day-to-Day:

• Project & Financial Administration: Support Statement of Work (SOW) and Purchase Order (PO) processes, track budgets, and manage invoicing.
• Project Tracking: Monitor and report on progress for initiatives such as Scale AI, ensuring alignment with project goals and timelines.
• People Administration: Handle onboarding and offboarding tasks, including guest access and system permissions for joiners and leavers.
• Event Coordination: Assist in planning and executing team events, workshops, and offsites.
• Communications Support: Assist in drafting and distributing internal communications, updates, and presentations. Coordinate team meetings, book rooms, arrange catering, and ensure smooth execution of internal events.
• Executive Support: Manage travel arrangements & expenses for senior leadership.

Must Haves:

• 5+ years of experience in project coordination, executive support, or operations.
• Experience Working at a Large Enterprise Organization (Bonus: Client Industry)
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and project management tools.
• Ability to work independently and collaboratively in a dynamic team environment.

Mindlance is an equal-opportunity employer. We are committed to inclusive, equitable, barrier-free recruitment and selection processes, and a work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process