Business Assistant

🌍 Why this role matters

At Gypsy, leadership isn't just about big ideas — it's about the clarity, coordination, and focus that bring them to life. As a Business Assistant to our CEO & COO, you'll play a vital role behind the scenes, ensuring operations run smoothly, priorities stay aligned, and the leadership team stays supported.

You'll be the trusted right hand helping drive momentum — managing tasks, coordinating across teams, and ensuring nothing gets missed. You're proactive, detail-obsessed, and thrive in fast-paced environments where things move quickly and purposefully.

Requirements

🧭 What makes you a great match

• 3+ years supporting C-level executives in an operational, assistant, or project-focused role
• You're obsessively organized, deeply reliable, and unshakably calm under pressure
• Exceptional written and verbal communication skills — you know what to say and when
• Proactive mindset — you don't wait to be asked; you get it done
• Familiar with Slack, Asana, Trello, Notion, and G Suite tools
• Comfortable working in high-speed environments with shifting priorities
  
  

Your daily adventures

📋 Task & Project Management

• Stay on top of CEO & COO priorities — track tasks, manage timelines, and make sure nothing slips through the cracks
• Coordinate across departments to delegate, follow up, and keep projects moving forward
  
  

📅 Meetings & Communication

• Schedule meetings, prep agendas, capture detailed notes and manage follow-ups
• Act as a communication bridge between leadership and teams — keeping information flowing and aligned
• Prioritize what's urgent, surface what's important, and send timely reminders when it matters most
  
  

🗂️ Board & Logistics Support

• Organize board meetings, assist with materials, prep communications, and ensure action items are tracked to completion
  
  

🎯 Strategic Execution

• Help leadership align teams with company-wide goals and initiatives
• Support the execution of key projects, coordinate cross-functional efforts, and track performance against KPIs
• Lead special initiatives that streamline operations or improve ways of working
  
  
  

Benefits

💸 Flexible payment options: choose the method that works best for you.

🧾 Tax assistance included: we handle part of your taxes and provide guidance on the local setup.

🎁 Financial perks: Bonuses for holidays, B-day, work milestones and more - just to show we care.

📈 Learn & grow: We cover courses and certifications — and offer real opportunities to grow your career with us.

🥐 Benefit Сafeteria: Choose what suits you — sports, language courses, therapy sessions, and more.

🎉 Stay connected: From team-building events to industry conferences — we bring people together online, offline, and on stage.

💻 Modern Equipment: We provide new laptops along with essential peripherals like monitors and headphones for a comfortable workflow.

🕘 Your schedule, your rules: Start your day at 9, 10, or even 11 — we care about results, not clock-ins.