HR Admin Manager

We are a DIFC-based fund management firm regulated by the DFSA, providing tailored investment solutions to high-net-worth individuals, family offices, and institutions. Located in the heart of Dubai’s leading financial hub, we combine global market expertise with disciplined risk management and a strong client focus. Our team-driven culture values innovation, integrity, and excellence. As we expand, we seek talented professionals to join our dynamic and collaborative environment. Working with us means being part of a forward-thinking firm committed to long-term value creation and career growth in a well-regulated, high-performance financial setting.

Industry:

Fund Management / Financial Services

Job Summary:

We are seeking an experienced HR cum Admin Manager to oversee and manage all human resource and administrative operations for our DIFC-based fund management firm. This is a dual-function role requiring a proactive, detail-oriented professional with strong experience in UAE labor laws, recruitment, payroll, and DIFC compliance requirements.

Key Responsibilities:

Human Resources:

• Develop and implement HR strategies and policies aligned with company objectives and DIFC regulations.

• Manage the full-cycle recruitment process including sourcing, interviewing, onboarding, and offboarding.

• Prepare and maintain employee contracts, offer letters, and HR documentation in compliance with DIFC and UAE labor laws.

• Oversee payroll processing in coordination with finance and external service providers.

• Administer employee benefits, visa processing, insurance, and leave tracking.

• Monitor employee performance, handle disciplinary actions, and support performance appraisal processes.

• Maintain accurate HRIS records and personnel files.

Administration:

• Ensure smooth day-to-day office operations, facilities management, and procurement of office supplies.

• Manage vendor relationships, insurance policies, and other contracts.

• Coordinate internal and external audits related to HR and admin functions.

• Provide administrative support to senior management, including scheduling, document preparation, and travel arrangements.

• Ensure compliance with DIFC Authority and DFSA requirements related to HR and operations.

• Serve as the point of contact with DIFC, government authorities, and outsourced service providers (e.g., payroll providers).

Requirements:

• Bachelor’s degree in related field. HR certifications (e.g., CIPD, SHRM) are a plus.

• 5+ years of progressive HR and administrative experience, preferably within the financial services or fund management sector.

• Strong knowledge of DIFC Employment Law, UAE Labor Law, visa and immigration procedures, and payroll processing.

• Excellent communication, interpersonal, and organizational skills.

• Ability to handle confidential information with discretion and integrity.

Preferred Candidate:

• Experience working in a DIFC-regulated firm.

• Familiarity with DFSA reporting and HR compliance requirements.

• Multilingual capabilities are a plus (especially English and Arabic).