HR Coordinator

Reporting into the HR Business Partner, you will:

Recruitment

• Maintain contact with prospective new starters from offer through to joining F1
• .Raise new starter forms, ensuring appropriate authorisation is recorded
• .Create job files, file interview notes and generally keep them in order; to also destroy details after 12 months in line with our Candidate Privacy Notice
• .Create job descriptions in line with template, competency framework and F1 agreed format
• .Ensure personal files by setting files up with all relevant information before employee starts

.Welfar

• eSupport and advise on staff absence, ensuring process is followed and Workday absence is recorded by the manager
• .Carry out welfare meetings, provide support, take notes and follow up where appropriate

.Trainin

• gSupport HR Business Partner with training needs analysis meetings with managers and collecting the relevant data to submit to the talent team

.
Manage new starter proce

• ssDraft contracts of employment and send with all new starter / onboarding paperwor
• k.Follow extensive new starter procedure
• s.Enter new start details onto Workda
• y.Ensure all paperwork is given to payroll as soon as received from the new starte
• r.Carry out new starter inductions and ensure there is new starter paperwork read
• y.Ensure all new starter paperwork in received/chased where appropriat

e.
Leavers Proc

• essWrite and confirm acceptance of resignation ensuring exit interview is offer
• ed.Raise Leavers Form and update Workd
• ay.Calculate leaver’s entitlements for payro
• ll.Ensure payroll is advised in a timely mann
• er.Archive leaver files on a quarterly bas

is.
Performance Managem

• ent Provide advise and guidance to managers on probationary period revi
• ews.Write and confirm completion/extension with employee and advise of benefits where appropri
• ate.Log any disciplinary sanctions on Workday and remove once expi
• red.Support HR Business Partner as required on performance related mat

ters

• OtherMaintain HR Tracker, for the purposes of accurate monthly statistics, including turnover, average time to hire
• etc.Diarise fixed term contract end dates 6 weeks in advance and confirm if the contract will be renewed or
• not.Administer Maternity, Paternity, Shared Parental leave process. Including making sure monthly newsletter goes to those who would like to maintain contact during their abs
• ence.Complete employment references for leavers (check if we have agreed an enhanced reference upon leav
• ing).Act as HR Rep and note-taker in disciplinary/grievance meet
• ings.Contribute to HR projects, including updating of policies and procedures and improving HR systems
• etc.Provide support to other team members during busy periods or abs
• ence.Proactively maintain procedures for your own area of responsibi
• lity.Assist with processing of departmental paperwork as requ
• ired.File departmental paperwork on a regular b
• asis.Input data into Workday and ensure it remains up to date with any cha

nges.
Specification Essen

• tials:A level or equi
• valent2 years of HR Coordination/Administration expe