Associate Project Manager

About This Job

This role will be located onsite at our HQ in San Diego, CA. Remote is not available for this role.

Axos is looking for an Associate Project Manager. Are you ready to lead impactful projects that make a real difference? We are looking for a dynamic and results-driven Associate Project Manager to join our team and take charge of exciting initiatives that drive progress and innovation. As an Associate Project Manager, you’ll be at the forefront of planning, coordinating, and executing projects that deliver meaningful outcomes. This role is perfect for someone who thrives on collaboration, has a knack for problem-solving, and is passionate about guiding projects from concept to completion. Join us to unleash your potential, lead talented teams, and make a lasting impact on our organization’s future. Let’s create something!

Responsibilities:

Project Management & Planning Support

• Manage small initiatives independently or assist Project Managers in the planning, execution, and closing phases of larger projects
• Track project timelines, tasks, and deliverables to ensure that milestones are achieved on schedule, contributing to the successful completion of each project
• Assist in defining project scope, objectives, and deliverables to align with overall business goals
• Support the development of project plans, including timelines, budgets, resource requirements, and key milestones
• Identify project dependencies and constraints with the guidance of senior project managers

Project Execution & Coordination

• Coordinate with cross-functional teams to keep tasks aligned with project objectives
• Track progress on tasks, monitor key milestones, and ensure deliverables stay on schedule
• Promote team collaboration and effective communication, helping to resolve minor conflicts and ensure smooth project execution

Stakeholder Communication

• Assist in maintaining clear and transparent communication with stakeholders
• Help manage expectations, address basic concerns, and provide regular updates on project status
• Engage stakeholders throughout the project lifecycle to gather feedback and support alignment

Risk & Issue Management

• Identify and report potential project risks, working with senior team members to develop mitigation strategies
• Track issues and assist in implementing corrective actions to keep projects on course
• Escalate complex issues and risks to senior project managers as needed

Budget & Resource Management Support

• Support the tracking of project budgets and monitor expenses to maintain alignment with financial plans
• Assist in resource management by balancing team workloads and adjusting resource needs as necessary
• Collaborate with the project team to maximize productivity and control costs

Quality Assurance

• Help establish quality standards for deliverables, ensuring they meet organizational expectations
• Support testing, validation, and review processes to maintain high-quality standards throughout the project
• Collaborate with senior project managers to implement corrective actions and support continuous improvement

Performance Tracking & Reporting

• Track project performance using key metrics and assist in compiling data for performance reports
• Prepare and deliver project updates, highlighting achievements, challenges, and areas for improvement
• Participate in post-project evaluations to gather insights for future projects

Team Development & Collaboration

• Support team members in completing project tasks, providing guidance and fostering a positive, productive environment
• Participate in team meetings and contribute ideas to promote a collaborative team culture
• Lead by example with a proactive, solutions-focused approach to challenges

Documentation & Knowledge Sharing

• Maintain accurate project documentation, including plans, meeting notes, and final deliverables
• Assist in capturing lessons learned and contribute to the organization’s project management knowledge base
• Document best practices and contribute to PMO standards

Qualifications:

• Bachelor’s degree in Business Administration, Project Management, Information Systems, or a related field
• Minimum of 3-5 years of experience in a Business Analyst, Project Coordinator, or related role
• Understanding of business analysis techniques, such as requirements gathering, process mapping, and workflow documentation
• Familiarity with project management methodologies (e.g., Agile, Waterfall) and tools (e.g., MS Project, JIRA, Asana)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools

Preferred Qualifications:

• Certification in Business Analysis (CBAP, CCBA) or Project Management (CAPM, PMP) is a plus
• Experience in change management and process improvement initiatives
• Previous experience working in [specific industry, if applicable] or with cross-functional project teams