HR Assistant

Join our team and play a crucial role in maintaining a reliable and efficient IT environment for our company. If you are a proactive problem-solver with a passion for technology and excellent communication skills, we'd love to hear from you!”

What You Will Do

What We Are Looking For What we offer:

• Office Operations & Management:
• Manage and maintain the inventory of office supplies, proactively placing orders to ensure adequate stock.
• Oversee the distribution and secure storage of all correspondence, including letters, emails, and packages.
• Welcome and greet visitors to the office, directing them appropriately and ensuring a positive first impression.
• Maintain the cleanliness, organization, and professional appearance of the reception area at all times.
• Data & Documentation Management:
• Prepare regular, accurate reports on expenses and office budgets, providing key financial insights.
• Maintain and consistently update various company databases to ensure data integrity.
• Develop and manage a systematic filing system for important and highly confidential company documents, ensuring easy retrieval and security.
• Communication & Support:
• Serve as a primary point of contact, efficiently answering queries from both employees and external providers.
• Update office policies as required, ensuring all changes are communicated effectively.
• Prepare detailed reports and presentations incorporating statistical data, as assigned, to support various departmental needs.
• Event Planning & Coordination:
• Actively participate in the organization and coordination of both in-house and external events, ensuring smooth execution from planning to completion.
• 2-3 years of proven work experience as an HR Assistant or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal English communication skills
• Attention to detail
• Ability to handle sensitive and confidential information with discretion Work Schedule & Location:
• This is a full-time position with a working schedule from 9:00 AM to 5:30 PM.
• Office presence is required 4 days a week, with potential for one remote day (details to be discussed).
• This is a 1-year determined contract position.
• Highly competitive salary proposal
• Strong employee benefits list: brand new office, private medical insurance, certified training possibilities, 24 vacation days + free birthday leave, regular team-building and company events, as well as other benefits according to company’s benefits policy, Bi-annual bonus based on the seniority within the company, meal tickets and different gift vouchers, etc.
• Possibility of growth within Arvato Systems Global Delivery frame
• Possibility to work in mutual trust and positive team environment, to be creative and improve working flows by self-initiatives
• Friendly, multicultural and cooperation orientated colleagues
  

Arvato Systems is an international IT specialist that supports major companies in Digital Transformation. We stand for strong industry knowledge, in-depth technology expertise and a clear focus on customer requirements. Working as a team, we develop innovative IT solutions, transition our clients into the Cloud, integrate digital processes, and take on IT systems operation and support. As part of Bertelsmann, we are built on the solid foundations of a German global corporation. At the same time, we rely on our strong strategic partner network with top international players such as AWS, Google, Microsoft and SAP. We make the digital world easier, more efficient and more secure and our customers more successful. We Empower Digital Leaders.

Today, Arvato Systems Romania has around 150 employees working in an innovative environment and will constantly grow in upcoming years due to many interesting projects and development areas. Does this sound like your dream job? Then apply here - we look forward to your application, also and especially if you can contribute to the diversity of our company!

Received application information is treated as highly confidential and will only be used for recruitment process of this position. Data submitted will be secured and processed only for the purpose of recruitment and shall be deleted after its conclusion.

For more information, please click here .

Unternehmen: Arvato Systems IT SRL

Land: Romania

Region: Braşov

Stadt: Brasov

Postleitzahl: 500446

Job ID: 280873

Date: Jun 29, 2025

Location:

Brasov, BV, RO, 500446

Job Segment: Event Planning, Cloud, HR, Office Manager, SAP, Hospitality, Technology, Human Resources, Administrative