People & Culture Specialist

Reporting to: P&C Director

Duty Post: Singapore

Position remains open until filled

People & Culture Specialist

This role is responsible to support the P&C Business Partner within assigned business area in driving and executing the overall P&C strategy under Employee lifecycle journey including and not limited to talent acquisition, compensation & benefits, workforce planning, organization design, talent development, performance management, succession planning, employee engagement and employee relations matters to ensure it is in line with the business goals/objectives as well as aligned with global and local requirements. This role will also provide day-to-day support to employees within the designated functions.

As a People & Culture Specialist, you will:

Talent Acquisition and Onboarding

• Create recruitment request to GBS, local agencies and local job boards. Collaborate with P&C Business Partner and hiring managers during interviews, summarize feedback to GBS and identify top candidates. Support onboarding process upon hiring confirmation (eg. prepare compensation package, offer, internal announcement and document collection). Coordinate with related function and line manager to ensure a robust onboarding process is in place to help new hires get assimilated to the social and performance aspects of their jobs quickly and smoothly and learn the competencies, knowledge, skills and behaviors required to perform their jobs effectively. Check-in with newjoiners and completion of newjoiner feedback form.

Compensation & Benefits

• Prepare and process employee's payroll within assigned functions accurately, timely and completely. Liaise with and manage payroll vendor in order to have timely submission of all statutory requirements. Take responsibility for data, template and systems preparation for exercises like annual salary review, bonus computation, payline proposal, Total Rewards Statement, assignees compensation cross charge and ad hoc matters. Ensure Audit compliance. Liaise closely with benefits vendor on renewal and implementation of benefits programs & practices. Review Annual all P&C related budget along with headcount monitoring based on assumptions provided by P&C BPs during budgeting cycles. Carry our Global Mobility projects connected with global systems and vendor managements. Support P&C BP in Assignee Relocation management. Coordinate with Tax vendor in preparing assignees' annual tax. Work with GBS to maintain and update accurate employees' data, review JSOX, headcount and other adhoc C&B reports.

Talent Management & Development

• Involve in Training Needs Analysis, support in establishing an effective learning and development program that continuously improves employee capabilities, monitoring the effectiveness of L&D programs to ensure that training objectives are met. Manage and coordinate Learning & Development Calendar / Courses and L&D administration. Track completion of performance appraisal process and tabulate final performance reports. Support P&C Business Partner with Talent Calibration in Success Factors. Create dashboards to demonstrate investment in people.

Employer Branding & Engagement

• Coordinate Employer Branding initiatives for JTI Singapore that are aligned with the global strategies. Translate and localize the Global Employer Branding initiatives/projects into the local organization to build the Company's image as an Employer of Choice. Assist the P&C Business Partner in driving annual engagement projects - Employee Engagement Survey, Top Employer, Lunch & Learn, DE&I-related activities and wellness initiatives. Create and manage Workplace posts for P&C Team to promote company culture, value and activities.

P&C Administration

• Responsible for related PR/POs - coordinates with P&C vendors ensuring timely payment and following JTI Procurement policies and procedures. Coordinates with necessary teams regarding employee start dates, laptops, company cars, phones, desks etc. Establish productive relationship with P&C GBS to ensure synchronization and alignment between P&C and GBS, that the P&C transactional and specialized services are delivered with high quality and efficiently.

Requirements:

• University degree or diploma in Human Resources or a related business area.
• Minimum 3 - 5 years of experience within a multinational environment in an HR Generalist function.
• Language: Strong command in English (read and write). Mandarin is a plus.
• Functional Skills:
• Well-versed in MS Office.
• Knowledge of the SAP HR & payroll system.
• Possess a full range of HR functional skills - Recruitment, Performance Management, Talent Management, Compensation & Benefits, Employee Engagement, and Employee Relations.
• Good understanding of local Labor Law and Income Tax regulations.
• Ability to confidently liaise with all levels of management/and employees across organizational lines. Able to build a trustworthy and engaging relationship with all levels.
• High level of confidentiality and integrity.
• Independent, detailed, high accuracy, organized, systematic, and good time management.
• Thrive in a fast-paced and changing environment while maintaining focus on driving and delivering on strategic objectives and executing day-to-day requirements.