Lead Project Coordinator

Your vision is ambitious. Just like ours.

Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company’s long history and keep on leading the way to a better world.

Discover your exciting roles

To provide general administrative support to the specified project team, in our new data center project site in Kouvola, Finland.

Explore Your Tasks And Responsibilities

• To attend regularly / daily team meetings – tasks involved in this include:

• Preparing PowerPoint presentations / updating as required in readiness for each meeting and distributing accordingly
• Taking meeting minutes and checking with attendees that all items are accurately recorded.
• Distributing minutes after each meeting, following up on actions if required
• Daily use of the company’s Document Management System (SharePoint system) – becoming an expert in its use and a go to point for any assistance the team requires.
• Working with PowerPoint, Word and Excel Documents as required by team
• Compiling regular reports and distributing as required.
• Providing support to others in the use of the above MS packages if needed.
• Liaising with subcontractors and other disciplines involved in the project as requested by the team lead / manager
• Organise and manage diaries for team members
• Organise external and internal meetings as directed by the team
• Meet and greet visitors arriving for meetings. Ensure registration of visitors and security procedures are followed
• Liaise with other Administrators and Team Assistants throughout duration of project as required
• General Administration tasks to support the wider Project Teams such as:
  
  

• Keeping project contact & distribution lists up to date
• Manage meeting room bookings
• Setting up conference calls as required
• Ordering stationery if needed
• Ordering refreshments for meetings
• General office duties including typing letters, filing, photocopying
• Act as a point of contact for general office queries.
• Provide cover / support as required when other Team Assistants / Administrators are off
• Any other duties as may be identified from time to time
  
  

Essential

Show your expertises

• Fluent in Finnish
• Able to work on own initiative as well as a team player
• Accurate and organised methods of working
• Ability to work under pressure and to tight deadlines
• Experience of taking meeting minutes and accurately recording all actions.
• Excellent knowledge of Microsoft Office packages Outlook, PowerPoint, Word, and Excel
• Previous administration experience in similar role
  
  

Highly Desirable (but Not Essential)

• Driving Licence & own transport
• Certificate in Secretarial/Office administration or equivalent
  
  

Contact Information *

Would you like to become part of the Exyte team? We are looking forward to receiving your application.

Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.

Contact

Exyte is an Equal Employment Opportunity employer and is committed to equal opportunity and equal treatment. Therefore, Exyte Group provides equal employment opportunities to all qualified applicants regardless of ancestry, gender, sexual orientation, gender identity, race, color, religion, protected veteran or disability status, or genetic information.