Human Resources Coordinator

We’re seeking a proactive and detail-oriented People Operations & Systems Coordinator to support our People and Culture team in delivering exceptional employee experiences, optimising our systems, and ensuring our processes are both compliant and future-focused.

About the Role

As the People Operations & Systems Coordinator, you'll be instrumental in keeping our People and Culture systems running smoothly while helping to create a great experience for every employee. You’ll manage the day-to-day administration of our People and Culture platforms, ensure data accuracy and compliance, and help improve systems, workflows, and employee-facing processes across the full employee lifecycle.

This is a fantastic opportunity for someone looking to deepen their operational People and Culture expertise in a hands-on, system-focused role with plenty of variety.

Key Responsibilities

People and Culture Systems & Data Integrity

• Maintain and manage the People and Culture Information System (e.g., Employment Hero), ensuring accurate, up-to-date employee records.
• Act as the system super user – training staff and managers, troubleshooting issues, and liaising with vendors to implement updates or resolve technical challenges.
• Maintain employee lifecycle workflows including job changes, promotions, offboarding, and leave.
• Prepare and deliver accurate People and Culture reports, dashboards, and workforce data insights for leadership decision-making.

Documentation, Compliance & Records Management

• Oversee the ongoing development, version control, and storage of People and Culture documentation including policies, procedures, and employment contracts.
• Ensure employee files and personal data are maintained in compliance with legislation and best practice.
• Assist in updating position descriptions and managing the organisational structure and job classification records.

Recruitment & Onboarding Support

• Coordinate recruitment administration including job posting, candidate tracking, reference checks, and employment screening.
• Manage uniform ordering and inventory for new starters and operational teams.
• Maintain recruitment systems and provide a consistent and professional experience for candidates and hiring managers alike.

Employee Experience & Benefits

• Support onboarding and offboarding processes by ensuring timely system updates and communications.
• Assist in benefits administration, including enrolments, updates, and compliance.
• Take the lead in designing and maintaining an employee benefits and recognition program that promotes wellbeing, engagement and retention.

Payroll & General Support

• Act as backup support for payroll processing – assisting with data entry, reporting and responding to employee queries.
• Provide admin support to the Associate Director – People and Culture, including document preparation, meeting coordination and project assistance.
• Contribute to internal communications and social media messaging, helping promote our culture and employer brand.

Process Improvement & Team Collaboration

• Identify opportunities to streamline and improve People and Culture processes through automation and systems enhancement.
• Provide training and ongoing support to People and Culture team members and other staff on using systems effectively.
• Assist with compliance audits and reporting by providing timely and accurate data.

What You’ll Bring

• Tertiary qualifications in Human Resources or related discipline, or currently studying (desirable)
• Experience with People and Culture systems or HRIS (e.g., Employment Hero, BambooHR, or similar)
• Strong attention to detail, time management and organisational skills
• Analytical mindset and comfortable working with Excel and reporting tools
• Excellent communication and interpersonal skills, with a service-focused approach
• Ability to prioritise tasks, maintain confidentiality and work both independently and as part of a team

Apply Now

If you're ready to bring your systems know-how, attention to detail and passion for people to a team that values your contribution – we’d love to hear from you.

Submit your resume and a short cover letter today.