People Operations Coordinator

What is Box?

Box (NYSE BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including AstraZeneca, JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

Why Box needs you

Our People Operations Coordinator will play a critical role in fulfilling the People Operations Team’s mission to design, continually develop, and reliably deliver People programs, processes, and systems that help grow our business at scale for EMEA - which is crucial because we’re scaling fast! This role helps shape the employee experience for all Boxers by providing efficient world-class service and the thoughtful curation of moments-that-matter in our Boxers’ lives. The People Operations Coordinator will have knowledge and experience across the key functional HR areas whilst being a culture champion as we continue to grow our community in Warsaw.

This role will report to the Team Manager, People Operations - EMEA with additional support and partnership with the global People & Community team.

What You'll Do

• Take ownership and provide administrative support over new hire system & process Onboarding for EMEA in order to enhance the Boxer experience and help them feel supported from Day 1, including administering pre-hire medical checks and leading communication with new joiners and co-ordination of our EMEA new hire orientation programme
• Help drive critical work in our EMEA Immigration program; collaborate with our internal immigration program leader, as well as external immigration counsel to support our Boxers
• Lead operational support efforts for internal mobility and Boxer changes -- from our People ticketing system (ServiceDesk) and HRIS (Workday) to contract and offer letter generation
• Be the point of contact for departing Boxers to ensure that they have everything they need to be successful on the next step of their journey
• Provide top-notch administrative support for Boxers and the rest of the People team, taking the lead on People ticketing system (ServiceDesk) queries and escalating to the appropriate groups if necessary
• Complete data entry and auditing in HRIS (Workday) and other systems with a high degree of accuracy for all people processes (from onboarding to exit)
• Manage employee files and maintain necessary documentation
• Ensure the People Team’s compliance to local market employment requirements (including right to work checks, background checks, etc) and be on hand to support external audits, as required
• Support as required in management of the Labour Relations for the Warsaw office
• Be a trusted partner to People Ops’ global key stakeholders (Payroll, People Partners, Benefits, Recruiting) to ensure smooth and consistent processes
• Work on ad-hoc People Operations projects as assigned by the team that improve the employee / manager experience and support scale, as well as further your own development!
  
  

Who You Are

• Local knowledge Experience/knowledge of local employment practices within Poland
• Process design & ownership demonstrate proactive ownership by offering innovative and constructive ideas to further our team's success
• Attention to detail produce consistent and accurate deliverables while dealing with a high volume of data & information
• Discretion operate with discretion, integrity, and respect with engaging with sensitive issues or information
• Adaptability quickly analyze, understand, and adapt to new situations and business problems
• Collaboration Proven track record of building strong relationships with cross-functional partners and stakeholders across different regions and time zones
• Systems aptitude Willingness to learn new technologies (i.e. ServiceDesk, Box for HR)
• Languages You have fluency in both spoken and written English and Polish
• Preferred Skills
• Experience in Workday and with HRIS transactions
• Experience/knowledge of local employment practices within Netherlands, UK, France, or Germany knowledge a plus!
  

Benefits

Check out the overview of the benefits and additional perks offered at Box.

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 3 days per week. Your Recruiter will share more about how we work and company culture during the hiring process.

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice.